HR, Administration & Corporate Communications Manager

Location: Faridabad, Haryana

Company: Madhava Solutions

Experience: 2 years

Employment: Full-time

Role Overview

Madhava Solutions is looking for a highly organised, proactive and excellent communicator to manage HR, office administration, executive coordination, travel planning and corporate communications across the company's operations in India and international markets.

The ideal candidate should be comfortable working with senior management, coordinating with people across different countries and time zones, managing multiple priorities simultaneously, and representing the company professionally with employees, clients, partners and external stakeholders.

Key Responsibilities

1. Management & Meeting Coordination

- Coordinate day-to-day meetings for senior management across different regions and time zones.
- Schedule, reschedule and confirm meetings with clients, government officials, investors, partners and internal teams.
- Prepare meeting calendars, agendas and follow-up trackers.
- Ensure timely follow-up on action points and commitments.
- Coordinate Zoom, Teams, Google Meet and physical meetings.

2. Travel & Executive Coordination

- Plan and coordinate domestic and international travel.
- Manage flight bookings, hotels, airport transfers, visas and travel documentation.
- Maintain detailed travel itineraries for senior management.
- Coordinate changes, cancellations and last-minute travel requirements.
- Maintain a central calendar of business travel and important engagements.

3. Recruitment & HR Management

- Handle end-to-end recruitment for office and project positions.
- Prepare job descriptions, post vacancies and screen candidates.
- Coordinate interviews and maintain candidate databases.
- Manage joining formalities, employee documentation and onboarding.




- Maintain employee records and HR documentation.
- Coordinate performance reviews and employee engagement initiatives.

4. Employee & Staff Management

- Maintain attendance and leave records.
- Manage leave applications and approvals.
- Coordinate payroll inputs with accounts/finance.
- Maintain employee files and HR databases.
- Assist management in resolving day-to-day employee matters.
- Develop and implement basic HR policies and procedures.

5. Office Administration

- Manage day-to-day office administration and facilities.
- Coordinate vendors, office supplies, maintenance and service providers.
- Maintain office records and important documents.
- Support visitors, clients and business delegations.
- Ensure the office operates in a professional and organised manner.

6. Corporate Communications & PR

- Draft and coordinate professional emails, letters, company communications and announcements.
- Manage communication with clients, partners, government bodies and other stakeholders.
- Coordinate PR activities and media communications.
- Assist in developing company profiles, presentations, newsletters and corporate updates.
- Coordinate content for LinkedIn, Instagram, Facebook, website and other relevant channels.
- Work with graphic designers, digital agencies and external PR/marketing partners.
- Maintain consistency in Madhava Solutions' corporate brand and communication.

7. Regional & International Coordination





- Coordinate communication with teams across India, Africa, Singapore, UAE and other international markets.
- Be comfortable working across different time zones.
- Maintain professional communication with international stakeholders.
- Assist in organising business delegations, conferences, exhibitions and official visits.

Candidate Profile

We are looking for someone who is:

- Highly organised and exceptionally positive at follow-up
- Excellent in written and spoken English
- Confident communicating with senior executives and external stakeholders
- Comfortable handling confidential information
- Strong in Microsoft Office / Google Workspace
- Familiar with calendars, Zoom, Teams and online collaboration tools
- Comfortable managing multiple tasks under tight deadlines
- Presentable and professionally articulate
- Able to work independently with minimal supervision
- Willing to take ownership rather than simply follow instructions
- Comfortable with international communication and different time zones

Desirable Skills

Experience in any of the following would be an advantage:

- HR & recruitment
- Executive/management coordination
- Corporate communications
- PR & social media
- International business coordination
- Travel management
- Event/conference management
- Government/corporate liaison

Key Performance Indicators The person will be evaluated on:

Meeting Coordination | Follow-up Discipline | Recruitment | Employee Management | Travel Accuracy | Office Administration | Communication Quality | PR/Brand Visibility | Responsiveness

Important

This is not a conventional 9-to-5 HR position. The candidate will work closely with senior management and will be expected to handle a wide range of responsibilities requiring confidentiality, flexibility, urgency and strong ownership.

📌 HR, Administration & Corporate Communications Manager (Faridabad)
🏢 Madhava Solutions
📍 Faridabad