Job Description

We're looking for a detail-driven Functional Manager to own back-end reporting, demand-inventory analytics, and compliance for stall application and allotment processes. You'll turn raw numbers into accurate, actionable insights, ensure every process aligns with old and new policies, and build a central data bank of records for future planning. This role requires strong analytical skills, hands-on experience with reporting tools, software understanding and zero tolerance for errors in numbers. Further, the candidate will keep a record and create a library of information related to application and allotment, etc.

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Key Responsibilities

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1. Back-End Reporting & Analysis

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- Generate daily, weekly, and post-event flash reports covering stall applications/bookings, payments, allotments, and revenue reconciliations.
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- Consolidate data from multiple sources to create clear, pointer-wise reports highlighting discrepancies, risks, and trends.
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- Maintain data integrity by cross-verifying numbers across systems before reports are shared with management and external agencies.
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2. Demand & Inventory Analytics for Stall Allotment

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- Analyze demand received vs. available inventory to prepare stall allotment analytics and recommendations.
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- Identify gaps, over-subscribed sections, and under-utilized areas to support optimal allotment decisions.
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- Provide data-backed inputs for pricing, section planning, and inventory adjustments for upcoming shows.
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3. Data Bank Creation & Management

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- Drive and execute the creation of a centralized data bank for stall, section, and show-wise data.
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- Maintain historical and current data for old and future reference, enabling trend analysis and faster decision-making.
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- Ensure the data bank is updated, structured, and accessible for reporting, audits, and planning.
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4. Software & Systems Support

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- Use and maintain reporting tools like MS Excel, Power BI, SAP, or similar ERP/CRM systems to support data analysis and reporting.
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- Work with IT/software teams to troubleshoot data issues, validate system outputs, and improve report automation.
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- Ensure all reports are audit-ready and can be accessed quickly for review meetings.
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5. Compliance & Policy Management

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- Monitor and ensure compliance with both legacy and updated policies for stall applications, allotment, cancellations, and refunds.
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- Identify gaps between policy and on-ground execution; flag issues and propose corrective measures.
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- Maintain documentation of policy changes and ensure teams are updated on new compliance requirements.
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6. Coordination & Review

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- Support functional teams and event management agencies with accurate data for pre-event, during-event, and post-event reviews.
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- Participate in post-show review meetings and present findings with clear, data-backed insights.
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- Act as the single point of contact for all backend data and compliance queries related to stall operations.
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Coordinate with all required functional teams and regional offices and teams for day-to-day smooth functions, and play a pivotal role during set-up and show days as well as in planning and execution of the show and respective functional and logistics teams

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Required Skills & Competencies

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- *Analytical Skills: Solid ability to interpret large datasets, compare demand vs. supply, and derive actionable insights.
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- *Attention to Detail: Eye for accuracy in numbers, calculations, and documentation. No room for estimation errors.
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- Software Proficiency: Advanced MS Excel, pivot tables, VLOOKUP/XLOOKUP, SQL basics preferred. Experience with Power BI, Tableau, SAP, or similar tools is an added advantage
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- *Data Management: Experience in building and maintaining structured data banks/databases.
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- *Compliance Knowledge: Understanding of policy frameworks, audit requirements, and change management for operational processes.
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- *Communication: Ability to present complex data simply to both technical and non-technical stakeholders.
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- *Execution: Proactive in driving projects end-to-end, from data collection to final report and implementation.
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* Drafting communication circulars for trade and other commercial opportunities

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Qualifications & Experience

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- Bachelor's degree in commerce, Statistics, Business Administration, or related field. MBA preferred.
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- 6+years of experience in reporting, data analysis, or back-end operations, preferably in exhibitions, events, or a magazine, newspaper or online platform.
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- Proven track record of managing compliance and data-driven allotment processes.
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Key knowledge of software and back ends to work closely with IT teams for the processes required in day-to-day work

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*Key Attributes

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- Highly organized and deadline-driven.

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-Comfortable with ambiguity in data.

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- Able to work under pressure during live events and deliver accurate reports on tight timelines.
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- High integrity and confidentiality in handling financial and operational data.
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📌 Manager (Mumbai)
🏢 GJEPC India (The Gem and Jewellery Export Promotion Council)
📍 Mumbai