Job Description

Job Description: Personal Secretary to Businessman

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Location: Bangalore, Karnataka

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Job Type: Full-Time (may require travel and extended hours)

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Reports To: Director/Business Owner

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About the Role

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We are looking for a dedicated and highly organized Personal Secretary to provide comprehensive administrative and personal support to a businessman based in Bangalore. This role requires someone who can manage a fast-paced schedule, coordinate travel (including accompanying travel), and act as the primary point of coordination for all meetings and appointments.

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Key Responsibilities

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Calendar & Meeting Management

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- Manage and maintain the businessman's daily, weekly, and monthly calendar
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- Schedule, confirm, and reschedule meetings, appointments, and calls
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- Prioritize and resolve scheduling conflicts
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- Prepare meeting agendas, briefing notes, and follow-up action items
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- Coordinate with internal teams, clients, and external stakeholders for meeting logistics
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Travel Coordination

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- Plan and book domestic and international travel (flights, hotels, visas, car rentals)
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- Accompany the businessman on business trips as required
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- Manage itineraries and ensure smooth, on-time travel arrangements
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- Handle last-minute travel changes and contingencies
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- Manage travel-related expenses and reconciliation
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Administrative & Personal Support

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- Screen and manage calls, emails, and correspondence
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- Draft letters, presentations, reports, and other documents
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- Maintain confidential files and records
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- Liaise with family members, household staff, or personal contacts as needed
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- Handle personal errands and appointments as required
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- Manage expense reports and reimbursements
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Coordination & Liaison

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- Act as a bridge between the businessman and internal/external stakeholders
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- Coordinate with drivers, office staff, and vendors
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- Maintain strict confidentiality of business and personal matters
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Requirements

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- Education: Bachelor's degree (any discipline); MBA or diploma in secretarial practice preferred
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- Experience: 2–8 years as a Personal Secretary/Executive Assistant to senior management or business owners
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- Skills:Excellent verbal and written communication (English + Kannada/Hindi preferred)
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- Solid organizational and multitasking abilities
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- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
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- Familiarity with travel booking platforms and expense tools
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- Ability to work under pressure and adapt to a dynamic schedule
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- High discretion and integrity in handling confidential information
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- Other Requirements:Willingness to travel extensively, including at short notice
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- Flexible with working hours (may include evenings/weekends)
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- Valid passport (mandatory); own vehicle preferred
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- Based in or willing to relocate to Bangalore
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Preferred Attributes

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- Prior experience supporting a business owner/promoter (not just corporate EA experience)
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- Calm, presentable, and professional demeanor
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- Trustworthy and loyal, with a long-term commitment mindset
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📌 Personal Secretary to Businessman (Pune)
🏢 Flynaut
📍 Pune