We are looking for a detail-oriented and proactive Admin Executive to join our team. The ideal candidate should have hands-on experience in Tally, Excel (Pivot Table, VLOOKUP), and a basic understanding of GST. This role involves managing day-to-day administrative and accounting activities, coordinating with internal teams and clients, and ensuring smooth office operations.
Key Responsibilities
Accounting & Finance Support
Record bank and cash receipt entries accurately in Tally.
Manage sales billing, debit notes, and credit notes.
Prepare and maintain financial records and assist in reconciliations.
Support in preparing sales reports and track consumption data.
Quotation & Billing Management
Prepare and send quotations for services, spares, and consumables.
Maintain proper documentation and follow up on pending quotations or approvals.
Coordinate with clients to ensure timely delivery of invoices and related documents.
Payment Follow-up & Customer Coordination
Follow up with customers for payment collection and send reminders for pending dues.
Coordinate with the finance team to update payment status and maintain records.
Administrative & Office Operations
Handle day-to-day office activities, documentation, and correspondence.
Support administrative tasks such as vendor coordination, stationery management, and logistics.
Assist in maintaining organized records and ensure smooth functioning of office operations.
Reporting & Coordination
Prepare periodic reports on billing, sales, and payment status.
Collaborate with internal departments to support operational requirements.
Ensure accuracy, timeliness, and confidentiality in all reporting activities.