Job Description
Project Manager –Live Events & Experiences
Location: Bengaluru
Department : IP & Special Projects
Experience: 5–8 Years

About the Role
We are looking for a highly organized, solutions-oriented and execution-focused Project Manager to join the Phase 1 Originals team. This role will lead project management across live entertainment IPs, festivals, musicals and large-scale experiential properties, ensuring seamless coordination, accountability and execution across every stage of the project lifecycle.
The ideal candidate is someone who deeply understands project management methodologies, tools and systems, and can bring structure, accountability and operational clarity into fast-paced, high-pressure creative environments.

While prior experience in events, entertainment or experiential marketing is preferred, we are open to candidates from other industries who possess strong project management expertise and the ability to manage large cross-functional teams and complex workflows.

This role requires someone who can seamlessly coordinate between multiple internal teams, external agencies, partners, vendors and stakeholders while ensuring timelines, deliverables and execution remain on track at every stage. Also requires the ability to thrive in rapid-moving, high-pressure live environments where timelines shift rapidly and multiple stakeholders need to be aligned simultaneously.

Key Responsibilities

Project Planning & Management
Lead end-to-end project management across Phase 1 Originals’ IPs including musicals, festivals, events and large-scale live experiences
Build and manage detailed project plans, timelines, trackers and execution roadmaps
Break down projects into actionable tasks, milestones and ownership structures
Define workflows, responsibilities and accountability across teams
Ensure all deliverables are tracked, monitored and completed within timelines




Establish structured systems and processes to improve project efficiency and execution quality

Cross-Functional Coordination
Coordinate daily with multiple internal departments including:
Event Curation
Experiential Design
Sponsorship
Marketing
Content
Design & Branding
Production
Programming & Curation
Ticketing
Operations
Artist & Talent Teams
On-ground Execution Teams
Manage communication and coordination between internal teams and external agencies, vendors and partners
Conduct regular review meetings, status updates and follow-up mechanisms
Ensure smooth alignment across creative, operational and commercial workstreams

Stakeholder & Team Management
Manage multiple stakeholders across different stages of the project lifecycle
Ensure seamless communication flow between all project stakeholders
Drive accountability, ownership and alignment across teams
Escalate risks, bottlenecks and delays proactively along with possible solutions
Drive decision-making, prioritization and alignment across teams to ensure projects move forward efficiently
Maintain alignment between creative vision, operational execution and commercial objectives
Process & Systems
Implement structured project management systems and workflows
Build reporting frameworks, trackers, dashboards and review systems
Improve operational efficiency through stronger process management and coordination
Use project management tools effectively to streamline planning, tracking and execution

Execution Oversight




Ensure projects remain on schedule, within scope and execution-ready at all times
Support and oversee on-ground execution during live events and festivals when required
Anticipate operational challenges and proactively problem-solve in real time
Maintain calm, efficiency and leadership in high-pressure environments
Ensure seamless coordination between all teams during live execution phases

Required Skills & Experience
5–8 years of experience in Project Management
Strong understanding of project management methodologies, tools and workflows
Experience managing large-scale, cross-functional projects involving multiple stakeholders
Excellent organizational, planning and follow-through capabilities
Strong communication, coordination and stakeholder management skills
Ability to manage multiple moving parts simultaneously in fast-paced environments
High sense of ownership, accountability and problem-solving ability
Ability to work under pressure and navigate rapidly evolving project environments
Strong leadership and team management capabilities

Preferred Background
Prior experience in one or more of the following industries would be preferred:
Events
Entertainment
Experiential Marketing
Live IPs & Festivals
Media
Agency Operations
Startup Operations
Large-scale Execution-led Businesses

Ideal Candidate Traits
We are looking for someone who:
Brings structure into chaos
Is extremely detail-oriented without losing sight of the larger picture
Can work effectively with both creative and operational teams
Is proactive rather than reactive
Has strong ownership and execution capability
Can confidently manage people, timelines and pressure simultaneously
Is able to anticipate problems before they arise and proactively build solutions
Understands how to balance process with creativity

📌 Project Management Specialist (Vasanth Nagar)
🏢 Phase 1 Events and Experiences
📍 Vasanth Nagar