Role & responsibilities

Record Management:
Maintain and organize physical and digital records (files, registers, contracts, invoices, HR & legal documents).
Ensure proper indexing, labelling, and secure storage of documents.
Maintain document logs, registers, and record-tracking systems.
Retrieve records promptly as required by management, audits, or legal teams.
Ensure confidentiality and compliance with company policies and statutory requirements.
Manage document retention and disposal as per record-keeping policies.
Coordinate with departments for timely submission and verification of documents.

Administrative Responsibilities:
Handle general office administration and support daily operations.
Maintain attendance records, leave data, and employee documentation.
Coordinate with vendors for office supplies, stationery, and services.
Support HR, finance, and operations teams with documentation and reports.
Assist in preparing MIS reports and maintaining registers.




Handle incoming/outgoing correspondence, emails, and courier records.
Support internal and external audits by providing required documents.

Skills & Competencies:
Solid organizational and documentation skills
Attention to detail and accuracy
Confidentiality and integrity
Positive communication and coordination skills
Time management and multitasking ability

Technical Skills:
Proficiency in MS Office (Word, Excel, Outlook)
Knowledge of document management systems (DMS)
Basic knowledge of office administration processes
Experience in maintaining digital and physical records

Qualifications:
Graduate in any discipline
Diploma or certification in Office Administration / Record Management preferred

Experience:
2 to 5 years of experience in record management or administrative roles

Preferred candidate profile

📌 Record Keeper & Admin Officer Mumbai
🏢 Eastern Petroleum
📍 Mumbai