Role SummaryOwn the Founder's calendar, communication, and project follow-through. This is not a clerical role — you will sit at the centre of client delivery, chase deadlines across accounts, and make sure nothing between the Founder, the team, and clients falls through the cracks.

Key Responsibilities1. Calendar & Meeting Management
Own the Founder's daily/weekly calendar; schedule, reschedule, and protect focus blocks
Set up client calls, internal team meetings, and review meetings (Google Meet/Zoom + Google Calendar)
Circulate agendas 24 hrs prior; capture minutes (MoM) and share within 4 hrs of every meeting
Track action items from every meeting to closure with named owners and due dates
Project & Delivery Tracking
Maintain a master tracker of all live client accounts — deliverables, owners, deadlines, status
Run daily stand-up follow-ups with the delivery team; flag slippage to the Founder same-day
Coordinate between performance marketing, creative, and tele-sales pods so handoffs don't stall




Chase pending inputs from clients (creatives, approvals, data, budgets)
Client Coordination
First point of contact for routine client communication; escalate only what needs the Founder
Manage proposal/pitch-deck timelines — collate inputs, format, and get them out on schedule
Track monthly reporting cycles per account and ensure reports go out on time
Documentation & Reporting
Prepare and format proposals, SOWs, decks, and monthly performance reports
Maintain organised Google Drive structure for all clients, contracts, and invoices
Assist with proforma invoices, billing follow-ups, and payment tracking
Team & Admin Operations
Coordinate hiring interviews, onboarding, and attendance/leave tracking
Manage vendor coordination, travel, and expense reconciliation
Maintain confidentiality on all client, commercial, and internal matters

📌 Secretary / Executive Assistant New Delhi (India)
🏢 Digital Molecule
📍 India