We’re Hiring: GeM Tender & Commercial Coordination Executive

MEDIVERON | MySource Innoventures Pvt. Ltd.

Location: Gurugram, Haryana

Employment Type: Full-time | Work from Office

Experience: Freshers / Early-Career Candidates Welcome

Working Hours: Monday to Saturday, 10:00 AM to 7:00 PM

About MEDIVERON

MEDIVERON is the medical-equipment brand of MySource Innoventures Pvt. Ltd. , a Gurugram-based Indian manufacturer and supplier of high-end medical equipment and healthcare solutions.

We serve a diverse customer base that includes government hospitals, medical colleges, public-sector healthcare institutions, private hospitals, healthcare projects, distributors, and channel partners across India. Our products are supplied through GeM, government and institutional tenders, direct projects, and authorised distribution channels.

Our product portfolio is designed for demanding clinical environments and is positioned to compete with leading international brands in relevant segments. As an Indian manufacturer and MSE, we combine product quality and performance with responsive local service and the benefits available under applicable Make in India and MSE procurement frameworks.

We coordinate with Indian and overseas OEMs, manufacturers, suppliers, and component partners for medical equipment, hospital furniture, accessories, spare parts, procurement requirements, and import-related business operations.

Know more about us : MEDIVERON - MySource Innoventures Pvt Ltd.: Posts | LinkedIn

About the Role

We are looking for a sincere, organized, detail oriented and ambitious GeM Tender & Commercial Coordination Executive to work closely with the CEO and management team at our Gurugram corporate office.

This is a high-responsibility, high-learning opportunity for a fresher or early-career professional who wants to build a long-term career in government tender management, GeM operations, hospital procurement, commercial documentation, vendor coordination, banking follow-up, import coordination, and order execution.

The selected candidate will receive direct hands-on training and guidance from the CEO and the existing team member handling this portfolio. The objective is for the candidate to progressively understand the processes thoroughly and take independent ownership of assigned activities within the first two to three months.

Key Responsibilities

- Manage tender-related activities on the GeM portal and other relevant tender platforms.
- Monitor tender opportunities, bid deadlines, corrigenda, clarifications, eligibility conditions, submission requirements, and post-bid communication.
- Prepare, organise, submit, and maintain tender documents, declarations, compliance sheets, technical documentation, commercial documentation, pricing-related papers, and supporting records.
- Coordinate with government hospitals, medical colleges, public-sector institutions, private hospitals, customers,



and other stakeholders regarding tenders, demonstrations, technical requirements, quotations, documentation, order execution, and post-order follow-up.
- Draft professional emails, letters, replies, reminders, acknowledgements, and other official correspondence.
- Work closely with the CEO, field executives, service engineers, accounts team, and management to obtain timely technical, commercial, service, and operational inputs.
- Coordinate with vendors, OEMs, manufacturers, medical-equipment distributors, component suppliers, logistics partners, and service providers across India.
- Liaise with overseas suppliers for medical equipment, hospital furniture, components, accessories, and spare parts, including quotations, product specifications, technical documents, commercial correspondence, shipment updates, and procurement-related follow-up.
- Support import-related coordination with banks, overseas suppliers, freight forwarders, clearing agents, and internal teams, including documents required for forex remittances and shipments.
- Maintain accurate trackers and records for EMD submissions and returns, Performance Bank Guarantees, security deposits, bank guarantees, renewals, validity periods, releases, returns, and closures.
- Coordinate with banks for BG documentation, limit renewals, forex remittances, import documentation, and other banking requirements.
- Maintain systematic physical and digital files for tenders, demonstrations, orders, EMDs, PBGs, bank correspondence, vendor documents, import documents, and internal commercial records.
- Ensure prompt document retrieval, accurate follow-up, deadline-based completion, and proper closure of assigned activities.
- Use MS Office, Excel, email, tender portals, digital filing systems, and AI tools responsibly to improve documentation, communication, accuracy, and productivity.

Candidate Profile We welcome freshers and early-career professionals who are willing to learn quickly, take responsibility, and build a long-term career with the organisation.

The ideal candidate should have:

- A graduate degree in any discipline. Candidates with backgrounds in commerce, business administration, operations, documentation, finance, or related fields may be preferred.
- Strong written and verbal communication skills in English and Hindi.
- Good interpersonal skills and the ability to communicate professionally with hospitals, government institutions, customers, banks, vendors, distributors, overseas suppliers, logistics partners, and internal teams.




- Good working knowledge of MS Word, Excel, email, internet research, online portals, and digital file management.
- Strong attention to detail, punctuality, follow-up discipline, and the ability to work under strict timelines.
- A proactive attitude, sound judgement, and the ability to organise and manage multiple tasks.
- Willingness to learn GeM operations, tender procedures, commercial documentation, hospital correspondence, banking documentation, import coordination, and order-execution processes.
- Comfort using AI tools for drafting correspondence, organising information, preparing documents, and improving qualified productivity.
- Willingness to work directly with senior management and support urgent, time-sensitive tender submissions, demonstrations, banking documentation, and customer requirements when necessary.
- Willingness to relocate to Gurugram and work from the corporate office.

Candidates from Tier 2 and Tier 3 cities who are ambitious, dependable, disciplined, and interested in a long-term professional career are encouraged to apply.

Integrity and Confidentiality

This position involves access to sensitive tender information, bid strategies, customer records, pricing, banking documentation, EMD/PBG details, vendor and overseas-supplier information, commercial terms, import records, and internal company files.

Absolute honesty, integrity, confidentiality, reliability, and professional discipline are essential and non-negotiable requirements for this role.

What You Will Gain

- Direct learning and mentoring under the CEO and senior management.
- Practical exposure to GeM tenders, hospital procurement, commercial documentation, banking processes, vendor coordination, and import-related business operations.
- Opportunity to work with hospitals, government institutions, suppliers, distributors, banks, logistics partners, clearing agents, and overseas vendors.
- A structured path to become an important and trusted member of the organization’s commercial and operational support team.
- Long-term career growth in tender management, commercial operations, procurement coordination, documentation, and business administration.

Working Hours

- Monday to Saturday: 10:00 AM to 7:00 PM.
- The role may require occasional support beyond regular office hours during critical tender submissions, demonstrations, banking requirements, customer commitments, or other deadline-driven activities.

How to Apply Interested candidates may apply through LinkedIn or share their updated resume along with a short note explaining:

Email: [email protected]

Contact Number: +91 (phone hidden)

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📌 GeM Tender & Commercial Coordination Executive (Gurugram)
🏢 MEDIVERON - MySource Innoventures
📍 Gurugram