About the Role

We are looking for a hands-on Accountant – Finance Operations to own the day-to-day financial operations of Applix across our U.S. and India entities.

This role spans bookkeeping, AP, AR, invoicing, payroll, timesheets, compensation tracking, reconciliations, project accounting, cash visibility, and financial reporting. You will keep the books accurate while making sure invoices go out, collections are followed up, payroll is correct, vendor payments are processed, and leadership has a reliable view of revenue, costs, cash, and project profitability.

This is an individual contributor role for someone who is detail-oriented, persistent, and comfortable owning the operational details of finance.

What You'll Own

Accounting & Bookkeeping

- Maintain accurate books for both U.S. and India entities.
- Manage day-to-day transactions, journal entries, accruals, prepaids, and adjustments.
- Maintain QuickBooks Online or equivalent accounting systems.
- Reconcile bank accounts, credit cards, payroll, AP, AR, intercompany, and balance-sheet accounts.
- Support and execute month-end close.
- Maintain organized, audit-ready supporting documentation.
- Coordinate with external CPA/CA/accounting partners on tax and statutory requirements.

Accounts Payable
- Process and track vendor invoices across both entities.
- Validate invoices against contracts, approvals, POs, and agreed terms.
- Maintain payment schedules and execute or coordinate vendor payments.
- Track employee and contractor reimbursements.
- Reconcile vendor statements and identify duplicate, incorrect, or unusual charges.
- Follow up internally for missing approvals or documentation.

Accounts Receivable, Invoicing & Collections
- Prepare and issue customer invoices for U.S. and India entities.
- Track billing milestones, POs, timesheets, rate cards, contracts, and supporting documents.
- Submit invoices through customer/vendor portals where required.
- Maintain AR aging and track invoices from issuance through collection.
- Follow up on overdue invoices and resolve rejected invoices, discrepancies, or missing documentation.
- Maintain visibility into invoiced, unbilled, collected, outstanding, and overdue revenue.

QuickBooks, Ramp & Expense Administration
- Enter and track bills, invoices, payments, and expenses.
- Maintain Ramp or similar expense-management systems.
- Review and categorize transactions.
- Follow up for missing receipts or supporting documents.
- Reconcile Ramp activity to accounting records.
- Ensure expenses are assigned to the correct customer, project, department, or category.

Project Accounting & Gross Margin
- Track revenue and costs by customer and project.
- Track employee, contractor, travel, software, cloud, and other direct project costs.




- Calculate gross profit and gross margin by project/customer.
- Track billed vs. unbilled revenue.
- Identify unexpected cost increases or margin leakage.
- Give leadership reliable visibility into project profitability.

Timesheet Tracking
- Track employee and contractor timesheets.
- Follow up on missing or incomplete submissions.
- Ensure timesheets support customer billing, payroll, contractor payments, project costing, and gross-margin reporting.
- Validate timesheets against project assignments and billing requirements when needed.

Payroll – U.S. & India
- Prepare and run payroll for both U.S. and India entities.
- Maintain accurate payroll inputs including salaries, contractor payments, reimbursements, deductions, bonuses, and allowances.
- Coordinate payroll changes with internal stakeholders and payroll providers.
- Reconcile payroll reports to accounting records.
- Track payroll liabilities and resolve discrepancies.
- Maintain payroll documentation and employee payment records.

Compensation, Benefits & Offer Tracking This role does not create offers, but owns the financial tracking behind them.

- Maintain an accurate tracker of base salary, variable compensation, bonuses, joining bonuses, allowances, benefits, leave entitlements, contractor rates, effective dates, and offer-specific variations.
- Ensure agreed compensation terms flow correctly into payroll.
- Track compensation changes over time.
- Flag discrepancies between offer terms, payroll records, and actual payments.
- Coordinate with HR/Operations to keep employee financial records accurate.

Cash, Working Capital & Intercompany
- Maintain visibility into company cash balances.
- Track expected customer collections and upcoming payroll, vendor, tax, and operating payments.
- Support short-term cash-flow forecasting.
- Maintain intercompany records between U.S. and India entities.
- Track and reconcile intercompany invoices, balances, cost allocations, FX transactions, and currency differences.

Financial Reporting Prepare or support recurring reporting for:
- P&L;, Balance Sheet, and Cash Flow
- AR and AP aging
- Revenue and collections
- Project revenue, costs, gross profit, and gross margin
- Unbilled and outstanding revenue
- Payroll costs and major expense trends
- Cash forecast

You should be able to investigate discrepancies and explain material changes, not simply produce reports.





What We're Looking For

- 3+ years of experience in accounting, bookkeeping, or finance operations.
- Strong accounting fundamentals.
- Hands-on experience with bookkeeping, general ledger, AP, AR, invoicing, collections, reconciliations, payroll, and month-end close.
- Experience with QuickBooks Online or similar accounting software.
- Strong Excel / Google Sheets skills.
- Ability to independently investigate discrepancies.
- Strong attention to detail, organization, and follow-through.
- Comfortable following up with employees, vendors, contractors, and customers.
- Ability to handle confidential financial and employee information responsibly.
- Clear written and verbal communication.

Preferred Experience
- Experience supporting both U.S. and India entities.
- India accounting exposure including GST and TDS.
- U.S. accounting, payroll, or contractor documentation such as W-9, W-8, and 1099.
- Multi-currency and intercompany accounting.
- Ramp or similar expense platforms.
- Project accounting and gross-margin tracking.
- Technology, consulting, skilled services, staffing, or SaaS environments.
- Experience coordinating with external CPA, CA, payroll, or tax providers.

The Person We're Looking For

We want someone who notices when something does not look right and follows through until it is resolved.

If an invoice should have gone out and hasn't, you notice. If a payment is overdue, you follow up. If payroll does not match agreed compensation, you investigate it. If a timesheet is blocking billing, you chase it. If a vendor bill looks unusual, you verify it. If an account does not reconcile, you figure out why. If project margins change unexpectedly, you help identify where the cost moved.

The right person is accurate, organized, dependable, persistent, and comfortable owning the details.

What Success Looks Like

- U.S. and India books are accurate and current.
- Invoices are issued correctly and on time.
- AR is actively tracked and collections are followed up.
- Vendor bills and payments are organized and accurate.
- Payroll runs correctly for both entities.
- Timesheets are complete for payroll, billing, and costing.
- Compensation and benefit records match agreed terms.
- QuickBooks and Ramp remain clean and reconciled.
- Project revenue, costs, and gross margins are visible.
- Financial documentation is organized and audit-ready.
- Leadership can get reliable finance answers without reconstructing the numbers manually.

Your mandate: Keep the financial operating system of the company accurate and current — from compensation and timesheets to payroll, bookkeeping, invoicing, collections, payments, reconciliations, and project-level financial reporting.

📌 Finance & Accounting Operations Specialist (Hyderabad)
🏢 Applix
📍 Hyderabad