Executive Assistant to Directors Company: Unifaith Biotech Private Limited Industry: Pharmaceutical Marketing Location: Mathura Road, New Delhi Employment Type: Full-Time | Work from Office Department: Administration / Executive Office Reports To: Directors About the RoleUnifaith Biotech is seeking a highly organised, proactive and tech-savvy Executive Assistant to support the company’s Directors. This is not a routine receptionist or back-office position. The selected candidate will manage executive calendars, coordinate business travel, prepare meeting briefs, document Minutes of Meetings and ensure timely follow-up on important decisions and commitments.

The ideal candidate should be resourceful, well-informed and capable of independently researching people, companies, hospitals, destinations and meeting-related topics. The candidate must anticipate requirements, organise information clearly and keep the Directors updated without needing constant supervision.

Key Responsibilities Calendar and Schedule Management Manage monthly, weekly and daily calendars for all Directors. Schedule business meetings, appointments, conferences and internal reviews. Identify and prevent scheduling conflicts. Send meeting invitations, reminders and timely schedule updates. Maintain a structured record of upcoming meetings, commitments and deadlines. Share daily and weekly schedules with the Directors.

Business Travel Management

Plan and coordinate domestic and international business travel. Research and compare flights, trains, hotels, local transportation and meeting venues. Prepare detailed, day-wise travel itineraries. Maintain complete records of tickets, hotel confirmations and other bookings. Manage cancellations, rescheduling and last-minute changes. Coordinate with employees, travel agents, hotels and external parties. Organise supporting documents required for official travel.

Meeting

Preparation and Research Research companies, individuals, hospitals, products and relevant discussion topics before meetings. Prepare concise briefing notes and background summaries for the Directors. Develop meeting agendas and organise supporting documents.





Ensure that the Directors have all necessary information before each meeting. Use reliable online sources and AI tools responsibly to conduct research. Minutes and Follow-Ups Attend designated meetings and prepare accurate Minutes of Meetings (MoM).

Clearly record decisions, action points, responsible persons and deadlines. Circulate meeting minutes to relevant stakeholders when instructed. Maintain an action tracker and follow up with employees and external parties.

Provide regular progress updates to the Directors. Ensure that important commitments do not remain incomplete or get overlooked. Executive and Secretarial Support Draft professional emails, letters, reports and presentations.

Organise documents, records and confidential correspondence. Coordinate communication between Directors, employees, hospitals, vendors and other stakeholders. Assist with official administrative work and reasonable personal-assistance tasks.

Handle sensitive business and personal information with complete confidentiality. Perform other executive-assistance responsibilities assigned by the Directors.

Required Skills Excellent calendar, scheduling and time-management abilities. Strong internet research and information-summarising skills. Proficiency in Microsoft Word, Excel and PowerPoint. Working knowledge of Google Calendar or Microsoft Outlook.

Comfortable using online travel-booking platforms. Familiarity with AI tools such as ChatGPT or Codex. Solid written and spoken English. Professional email-drafting and communication skills. Ability to prepare presentations, reports and Minutes of Meetings.

Strong follow-up, coordination and task-tracking skills. Ability to learn new software and digital tools quickly. High level of discretion, maturity and confidentiality.



Ability to prioritise multiple assignments and work with minimal supervision.

Candidate Profile

Graduate in Business Administration, Management, Commerce, Communications or a related discipline. Relevant experience as an Executive Assistant, Personal Assistant, Personal Secretary or in an executive-support role is preferred.

Experience supporting senior management, Directors, founders or business owners will be an advantage.

Experience in the pharmaceutical, healthcare or hospital sector is desirable but not mandatory. The candidate should be proactive, dependable, presentable, detail-oriented and solution-focused.

Business

Travel and Tour Coordination Must be willing and available to travel frequently with the Directors for domestic business meetings and company tours. Coordinate the complete travel schedule, including flights, trains, hotels, local transportation and meeting arrangements. Provide on-ground assistance during business tours, meetings, conferences and corporate events.

Remain flexible for travel plans, schedule changes and urgent business requirements. Maintain travel documents, itineraries, confirmations and expense records.

What We Are Looking ForWe need someone who: Anticipates requirements instead of waiting for every instruction. Keeps the Directors informed with relevant and verified information. Can independently research a subject and prepare a useful summary. Maintains accurate records and follows tasks through to completion. Is comfortable handling calendars, travel, technology and confidential information. Demonstrates professional judgement and takes ownership of responsibilities.

Important: This role is suitable for candidates seeking a serious Executive Assistant position involving calendar ownership, business-travel planning, meeting research, documentation and continuous follow-up. Candidates looking primarily for receptionist, data-entry or routine back-office work may not be suitable. Frequent domestic travel is an essential requirement of this position. Candidates who are unable or unwilling to travel regularly should not apply.

📌 Executive Assistant (New Delhi)
🏢 Unifaith Biotech
📍 New Delhi