Executive Assistant / Reception

nLocation: Goregaon, Mumbai

nEmployment Type: Full-time

n

nWe are looking for a highly organised and proactive Executive Assistant / Receptionist to join our Mumbai studio.

nThis is a diverse role combining front-of-house responsibilities with executive and administrative support. You will be the first point of contact for visitors to the studio while also providing day-to-day support to the CEO and helping keep the office organised and running smoothly.

n

nReception & Office

n

n
- Manage the front desk and welcome visitors, clients and staff.
n
- Answer and direct calls and handle general enquiries.
n
- Manage couriers, deliveries and correspondence.
n
- Liaise with suppliers, building management and service providers when required.
n
- Open the office each morning and ensure it is properly closed and secured at the end of the day.
n

n

nExecutive Support

n

n
- Provide day-to-day administrative support to the CEO.
n
- Manage calendars, meetings and appointments.
n
- Arrange business travel, including flights, hotels, transport and itineraries.
n
- Organise meetings and assist with agendas, documents and follow-up actions.
n
- Prepare and organise documents, spreadsheets and presentations.
n
- Assist with expenses and travel-related administration.
n
- Track actions and follow up on outstanding tasks when required.
n




- Assist with company events, client visits and team activities.
n
- Handle confidential business information professionally.
n
- Support senior management with ad-hoc administrative and organisational tasks.
n

n

nRequirements

n

n
- Previous experience in reception, administration, executive support or a similar role.
n
- Excellent English
n
- Excellent organisational and time-management skills.
n
- Strong working knowledge of Microsoft Office and Google Workspace.
n
- Good written and verbal communication skills.
n
- Professional and confident when dealing with clients, visitors and senior management.
n
- Able to manage multiple priorities and work independently.
n
- Proactive and comfortable taking responsibility rather than waiting to be instructed on every task.
n
- Reliable, punctual and detail-oriented.
n
- High level of discretion when handling confidential information.
n
- Open to travel
n

n

nThis would suit someone looking to develop their career in executive support and business administration while working closely with the senior team of a growing international VFX company.

n

n
- Previous experience within VFX, post-production, media, technology or another creative industry would be beneficial but is not essential.
n

📌 Executive Assistant / Reception (Mumbai)
🏢 Midas VFX
📍 Mumbai