CFS Documentation Executive

Location: EXIM Yard / CFS

Job Type: Full time

Work Mode: On-site

Experience: 2 – 5 Years

Industry: Logistics / CFS / ICD / Port Operations

Job Summary

We are looking for a CFS Documentation Executive to manage and coordinate import-export documentation at our CFS operations. The candidate will be responsible for accurate documentation, customs/EDI coordination, gate and yard documentation, and communication with CHAs, shipping lines, freight forwarders, transporters, and internal operations teams.

Key Responsibilities

- Prepare, verify and process Shipping Bills, Bills of Entry, IGM/EGM, EIR, Gate Passes, In/Out Memos, Delivery Orders and Cargo Manifests.
- Verify HSN codes, cargo descriptions, UQC, gross/net weight, container numbers, seal numbers and package counts.
- Coordinate ICEGATE/EDI submissions and support timely IGM/EGM closure.
- Maintain documentation for FCL/LCL, bonded cargo, factory stuffing/self-sealing, re-stuffing and warehouse activities.
- Coordinate with CHAs, shipping lines, freight forwarders, transporters and internal operations teams for document completion and corrections.
- Track DO validity, free days, cut-offs and container movements and highlight discrepancies.
- Handle and verify Gate Passes, EIRs, in-gate/out-gate documentation and update system records.
- Update CFS ERP/TOS/WMS with accurate documentation and container status.
- Maintain physical and digital records and ensure proper scanning, indexing and document archiving.
- Support compliance related to Customs, DGFT, PQ/PHO/FSSAI, DGR and hazardous cargo, as applicable.




- Assist during internal/external audits and ensure adherence to company SOPs and QHSE requirements.

Candidate Requirements
- Graduate, preferably in Commerce, Logistics, International Trade or a related field.
- 0–2 years of experience for Junior-level positions; 2–5+ years for Mid/Senior-level positions.
- Experience in CFS, ICD, CHA, freight forwarding, shipping or port documentation.
- Good knowledge of Shipping Bills, Bills of Entry, IGM/EGM, EIR, HSN, VGM, DO and customs documentation.
- Exposure to ICEGATE/EDI and CFS/ICD ERP, TOS or WMS will be preferred.
- Good working knowledge of MS Excel, Word and email.
- Strong attention to detail and ability to maintain documentation accuracy.
- Good coordination and communication skills.
- Willingness to work in shift-based operations, including weekends/holidays as per vessel and cargo schedules.
- Knowledge of LCL/FCL, bonded cargo and re-stuffing/re-work documentation will be an advantage.

Key Skills

CFS Documentation | Import Export Documentation | Customs Documentation | ICEGATE | EDI | Shipping Bill | Bill of Entry | IGM | EGM | EIR | Gate Pass | Delivery Order | CFS Operations | ICD Operations | MS Excel | Cargo Documentation | Logistics

Preferred

- FIATA/Logistics diploma or relevant CFS/Customs documentation training.
- DG awareness and ISO/ISPS awareness.
- Experience handling documentation in a busy CFS/ICD environment.

Only Mundra Local Candidates are preferred and experience in CFS is must irrelevant job application is rejected directly please read whole JD carefully before applying for the job.

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits

- Provident Fund

Work Location: In person

📌 Documentation Executive CFS (Mundra)
🏢 Navin Group
📍 Mundra