Office Administration · Manage day-to-day administrative operations and office facilities. · Maintain office records, files, registers, and document management systems. · Manage office supplies, equipment, and administrative resources. · Coordinate meetings, events, workshops, and other administrative activities. Documentation &

- Compliance · Maintain statutory records and documents, including PAN, 12A/12AB, 80G, CSR-1, NGO Darpan, FSSAI, and other regulatory compliances. · Maintain registration certificates, licenses, agreements, renewals, and compliance-related documentation. · Support audits, statutory filings, annual reporting, and compliance tracking. · Coordinate with consultants, auditors, government departments, donors, and partner organizations for documentation and compliance matters.

Human

Resource &

- Staff Administration · Maintain employee, intern, volunteer, and consultant records and HR documentation. · Support recruitment, onboarding, attendance, leave management, and personnel administration. · Prepare appointment letters, certificates, ID cards, and other HR-related documents. · Ensure employee records are updated and maintained confidentially. Project &
- Field Coordination · Maintain project records, beneficiary databases, and program documentation. · Coordinate with field teams, volunteers, and project staff to ensure timely reporting and documentation. · Support preparation of project reports, donor updates, and program-related documents. · Assist in administrative arrangements for community programs,



awareness campaigns, and other organizational activities. Communication &
- Correspondence · Manage official emails, letters, phone calls, notices, and other organizational communications. · Draft and prepare professional correspondence, including letters, notices, acknowledgements, and official documents. · Coordinate communication with donors, government departments, partner organizations, vendors, volunteers, and other stakeholders. · Maintain records of incoming and outgoing communications and ensure proper documentation. · Follow up on significant communications and administrative matters in a timely manner. Asset &
- Inventory Management · Maintain an updated register of organizational assets, equipment, furniture, and other resources. · Monitor office stationery, food distribution materials, project supplies, and other inventory. · Coordinate maintenance and repair of office equipment and organizational resources. · Ensure proper utilization, safeguarding, and tracking of organizational assets. Reporting &
- Record Management · Maintain systematic physical and digital records of organizational documents. · Ensure proper naming, filing, scanning, and backup of important documents. · Prepare administrative reports and management updates whenever required. · Maintain confidential organizational and employee information securely. · Assist management in preparing documents required for meetings, audits, inspections, donor reviews, and government requirements.

📌 Administrative Officer (Kolkata)
🏢 Dreamer Trust
📍 Kolkata