Job Description

The Project Manager – F will be responsible for managing the **complete lifecycle of F projects**, from initial project planning and site finalisation through design, approvals, construction, procurement, recruitment, pre-opening, launch, and finalhandover to the operations team.

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The role requires solid coordination between *management, landlords, architects, consultants, contractors, vendors,operations, chefs, HR, finance, marketing, and franchise partners* to ensure projects are delivered **on time, within budget, asper brand standards, and ready for commercial operations*.

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- The Project Manager will act as the *single point of accountability for project execution*.
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KEY RESPONSIBILITY AREAS (KRAs)

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1. Project Planning & Project Ownership

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- Take complete ownership of assigned F projects from initiation to operational handover.
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- Prepare detailed project plans, timelines, milestones, and critical path activities.
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- Define project scope, deliverables, responsibilities, and deadlines.
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- Prepare and maintain project trackers and Gantt charts.
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- Identify dependencies, bottlenecks, and potential delays in advance.
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- Conduct regular project review meetings with internal and external stakeholders.
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- Ensure timely escalation of critical issues to management.
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- Maintain complete project documentation and records.
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KPI

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- Project completion within approved timeline.
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- 100% milestone tracking and reporting.
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- Timely identification and resolution of project risks.
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2. Site Evaluation & Pre-Project Coordination

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- Coordinate with management and business development teams for new project locations.
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- Conduct site visits and evaluate site readiness.
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- Review site measurements, access, utilities, power load, water, drainage, ventilation, and other infrastructure requirements.
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- Coordinate technical due diligence with architects and consultants.
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- Identify site-related risks before project commencement.
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- Prepare initial project feasibility inputs from an execution perspective.
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- Coordinate landlord handover and possession formalities.
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Project Manager – F&B; | Job Description & End-to-End KRA Page 1KPI

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- Site readiness assessment completed before project initiation.
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- No major execution issues arising from overlooked site conditions.
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3. Design & Architecture Coordination

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- Coordinate with architects, interior designers, kitchen consultants, MEP consultants, and other technical consultants.
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- Review drawings and ensure alignment with approved brand concept and operational requirements.
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- Coordinate architectural, structural, MEP, HVAC, plumbing, electrical, fire, kitchen, and BOH requirements.
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- Ensure design is practical from an operational and maintenance perspective.
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- Coordinate design revisions and obtain management approvals.
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- Ensure all drawings are issued to contractors and vendors on time.
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- Identify design conflicts before execution.
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KPI

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- Design approvals completed within planned timelines.
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- Minimum rework due to design or coordination errors.
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- Compliance with brand and operational standards.
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4. Budgeting, BOQ & Cost Control

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- Coordinate preparation of project budgets and detailed BOQs.
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- Obtain and compare vendor and contractor quotations.
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- Support management in vendor and contractor selection.
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- Track project expenditure against approved budgets.
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- Monitor civil, interior, kitchen, MEP, equipment, furniture, signage, and other project costs.
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- Control project variations and additional costs.
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- Ensure all major cost deviations are approved before execution.
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- Maintain project cost trackers and payment schedules.
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- Coordinate with Finance for vendor payments and project-related financial requirements.
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KPI

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- Project delivered within approved budget.
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- Cost overruns controlled and pre-approved.
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- Accurate project cost reporting.
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5. Contractor & Vendor Management

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- Identify and coordinate with contractors, vendors, suppliers, and service providers.
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- Manage contractor mobilisation and site deployment.
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- Ensure vendors understand project scope, specifications, timelines, and quality standards.
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- Monitor contractor productivity and manpower.
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- Review work progress and quality.
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- Resolve coordination issues between contractors and vendors.
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- Track material procurement and delivery schedules.
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- Ensure vendor bills are supported by actual work completion and approvals.
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KPI

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• Vendor performance against agreed timelines.

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Project Manager – F&B; | Job Description & End-to-End KRA Page 2• Quality compliance.

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• Minimal delays due to vendor or contractor issues.

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6. Construction & Execution Management

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- Supervise complete site execution from civil work through final finishing.
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- Monitor daily project progress.
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- Coordinate civil, electrical, plumbing, HVAC, fire, flooring, ceiling, carpentry, painting, kitchen, furniture, and signage works.
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- Ensure execution follows approved drawings and specifications.
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- Conduct regular site inspections.
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- Maintain daily and weekly progress reports.
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- Identify and resolve execution bottlenecks.
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- Ensure proper sequencing of activities.
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- Monitor workmanship and finishing quality.
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- Ensure site cleanliness, safety, and discipline.
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KPI

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- Execution as per approved drawings.
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- Zero critical quality failures.
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- Planned project milestones achieved.
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7. Kitchen & BOH Setup

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- Coordinate commercial kitchen planning and installation.
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- Ensure kitchen layout supports efficient workflow and operational requirements.
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- Coordinate kitchen equipment procurement and installation.
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- Verify equipment specifications, dimensions, utilities, and installation requirements.
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- Coordinate refrigeration, exhaust, gas, electrical, plumbing, and drainage requirements.
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- Ensure BOH areas such as stores, receiving, dishwash, staff areas, and waste management are operationally ready.
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- Conduct kitchen equipment testing and commissioning.
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KPI

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- Kitchen fully operational before opening.
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- 100% critical equipment commissioned and tested.
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- No operational delays due to BOH readiness.
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8. Statutory Approvals & Compliance Coordination

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Coordinate with internal teams, consultants, landlords, and external agencies for required approvals and licenses, including:

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- Fire NOC / Fire compliance
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- FSSAI
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- Health / Trade License
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- Shops & Establishment
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- Eating House License, wherever applicable
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- Liquor License, wherever applicable
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- Pollution Control requirements
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- Signage permissions
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- Music licenses
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Project Manager – F&B; | Job Description & End-to-End KRA Page 3• Lift / electrical approvals, where applicable

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• Other city-specific statutory requirements

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The Project Manager will ensure that all required approvals are tracked and obtained before commercial opening.

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KPI

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- Critical licenses and approvals available before opening.
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- No opening delays due to missed statutory requirements.
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9. Procurement & Project Material Management

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- Prepare procurement schedules based on project timelines.
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- Coordinate with purchase and supply chain teams.
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- Track ordering, production, dispatch, and delivery of materials.
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- Ensure materials are delivered as per project requirements.
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- Monitor long-lead items and critical equipment.
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- Ensure correct quantities and specifications.
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- Coordinate storage and material movement at site.
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- Minimise wastage, damage, and material loss.
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KPI

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- No project delays due to procurement.
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- Critical materials available as per project schedule.
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- Controlled wastage and material losses.
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10. Recruitment & Manpower Coordination

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- Coordinate with HR and Operations for pre-opening manpower planning.
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- Ensure recruitment timelines align with project opening dates.
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- Track hiring of key operational positions.
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- Coordinate joining dates and deployment plans.
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- Ensure management and supervisory teams are available before opening.
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- Coordinate with Operations for staff training schedules.
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KPI

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- Critical team positions filled before opening.
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- Staff deployment aligned with opening plan.
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11. Pre-Opening & Operational Readiness

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Lead the complete pre-opening readiness process, including:

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- Staff recruitment
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- Staff joining
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- Training
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- SOP implementation
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- Kitchen commissioning
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- Menu trials
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- Equipment testing
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- POS installation
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- CCTV installation
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Project Manager – F&B; | Job Description & End-to-End KRA Page 4• Music and AV setup

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- Internet and IT readiness
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- Inventory planning
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- Vendor onboarding
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- Uniforms
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- Crockery and cutlery
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- Smallwares
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- Cleaning equipment
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- Signage
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- Branding
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- Marketing launch coordination
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Conduct a detailed **Pre-Opening Readiness Audit** before opening.

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KPI

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- 100% operational readiness before opening.
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- No critical pending item at launch.
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12. Trial Runs & Soft Opening

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- Coordinate kitchen trials and menu testing.
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- Conduct internal operational simulations.
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- Coordinate mock service and staff rehearsals.
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- Identify operational gaps.
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- Coordinate soft opening / friends and family trials.
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- Collect feedback from Operations and Management.
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- Close all critical observations before commercial launch.
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KPI

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- Successful trial operations.
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- Critical operational issues closed before launch.
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13. Launch & Grand Opening

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- Coordinate final launch readiness.
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- Ensure all departments are aligned for opening day.
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- Coordinate with Marketing and PR teams for launch execution.
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- Ensure venue is fully operational and presentable.
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- Monitor opening day operations.
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- Resolve real-time project-related issues.
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- Ensure vendors and technical support are available during launch period.
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KPI

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- Successful opening as per approved launch date.
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- Zero critical operational failures during launch.
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14. Final Handover to Operations

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- Conduct final project inspection.
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- Prepare snag and punch lists.
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Project Manager – F&B; | Job Description & End-to-End KRA Page 5• Ensure all pending works are closed.

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- Complete asset and equipment handover.
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- Submit warranties, manuals, drawings, and documentation.
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- Complete final vendor handover.
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- Ensure all licenses and approvals are documented.
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- Conduct joint handover with Operations.
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- Obtain formal project completion sign-off.
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KPI

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- Complete handover within agreed timeline.
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- 100% critical snags closed.
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- Complete project documentation handed over.
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📌 Jr Project Manager - F&B (Mumbai)
🏢 AMBROS WORLD FOODS (AWF)
📍 Mumbai