Job Description

Position - EA to CEO & COO

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Location - Mumbai (Andheri West)

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Mode of Working[ - WFO

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Role Overview

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We are looking for a highly organised and proactive Executive Assistant to CEO & COO who will provide high-level administrative and operational support. The role requires excellent communication, coordination, time-management, and the ability to handle confidential information with discretion.

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Key Responsibilities

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- Manage the CXO's calendar, meetings, appointments, and schedules.
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- Coordinate internal and external meetings, including preparing agendas and follow-ups.
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- Handle emails, calls, correspondence, and day-to-day communication on behalf of the CXO when required.
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- Prepare presentations, reports, documents, and meeting notes.
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- Track key action items and ensure timely follow-up with relevant stakeholders.
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- Coordinate with internal teams and external partners on behalf of the CXO.
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- Assist with travel planning, itineraries, and other logistics.
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- Maintain confidentiality of sensitive business and personal information.
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- Support the CXO with special projects and ad-hoc requirements.
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- Help ensure smooth day-to-day functioning of the CXO's office.
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Requirements

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- 3–6 years of experience as an Executive Assistant, Personal Assistant, or similar role.
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- Excellent verbal and written communication skills.
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- Solid organisational and time-management abilities.
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- Proficiency in MS Office / Google Workspace.
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- Ability to multitask and work in a fast-paced environment.
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- Strong attention to detail and follow-through.
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- High level of professionalism, discretion, and confidentiality.
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- Ability to interact confidently with senior leadership and external stakeholders.
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Preferred Skills

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- Strong coordination and stakeholder-management skills.
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- Good problem-solving and decision-making abilities.
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- Proactive approach with the ability to anticipate requirements.
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- Comfortable handling multiple priorities and last-minute changes.
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📌 Executive Assistant to CEO & COO (Mumbai)
🏢 PINKVILLA
📍 Mumbai