Job Description

Job Description – Event Manager

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Location: K.R. Mangalam University

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Experience: 4–8 years

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Reporting To: Dean Student Welfare / Director – Student Engagement

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Job Purpose

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We are looking for an energetic and creative Event Manager to build student communities, manage student-led clubs, organise university events, generate sponsorships and promote events through social media.

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Key Responsibilities

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- Build and manage student communities, clubs and societies across music, dance, sports, entrepreneurship, gaming, culture, technology, etc.
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- Develop and manage student leaders, volunteers and ambassadors to increase participation in university activities.
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- Conceptualise and execute cultural, entertainment, academic, sports and inter-university events.
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- Take complete ownership of events from planning to execution and post-event activities.
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- Identify and secure event sponsorships and brand partnerships.
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- Prepare sponsorship proposals, approach potential sponsors and negotiate commercial arrangements.
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- Coordinate with vendors for stage, sound, lighting, LED, tentage, décor, branding, photography, videography, security, catering, etc.
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- Obtain quotations, negotiate with vendors and ensure events are delivered within budget and on time.
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- Develop and execute social-media campaigns for events, including Reels, Stories, teasers, countdowns, influencer/student promotions and post-event content.
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- Coordinate with the Digital Marketing, Creative,



Photography and Video teams to maximise event reach and engagement.
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- Build relationships with other colleges, student communities, influencers and youth organisations to increase external participation.
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- Prepare post-event reports covering attendance, social-media reach, sponsorship, expenditure and student feedback.
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Key Performance Indicators

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- Number and engagement of active student clubs/communities
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- Student participation and attendance at events
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- Number of successful events organised
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- Sponsorship revenue generated
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- Events delivered within approved budget
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- Social-media reach and engagement generated from events
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- Inter-university participation
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- Student satisfaction
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Ideal Candidate

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- 4–8 years of experience in event management, student engagement, experiential marketing or youth marketing
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- Strong student/community-building and networking skills
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- Proven experience in sponsorship acquisition and vendor management
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- Robust understanding of Instagram, Reels, social-media campaigns and influencer marketing
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- Excellent communication, negotiation and execution skills
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- Highly energetic, creative and comfortable working with students and large events
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- Willing to work evenings/weekends when required for events
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Key requirement: We are looking for someone who can build the student community, bring sponsors, execute the event and create social-media buzz around it—not merely coordinate vendors.

📌 Event Manager (Gurugram)
🏢 K.R. Mangalam University
📍 Gurugram