Position Title - Receptionist / Front Desk & Admin Executive

Department - Administration

Location - Kothrud, Pune

Job Summary

We are looking for a smart, skilled, and organized Receptionist / Front Desk & Admin Executive who will be responsible for managing the front office, handling visitors and calls, coordinating administrative activities, and ensuring smooth day-to-day office operations. The candidate should possess valuable communication skills, a presentable personality, and the ability to multitask efficiently.

Key Roles & Responsibilities

Front Desk Management
Welcome and attend visitors, clients, and guests professionally.
Manage incoming and outgoing calls and transfer calls to concerned departments.
Maintain visitor records and reception area discipline.
Handle courier dispatches and incoming parcels.
Coordinate meeting room bookings and visitor appointments.

Administrative Responsibilities
Maintain office files, records, and documentation.
Support HR and management with administrative coordination.
Handle stationery inventory and office supplies procurement.
Coordinate with vendors, housekeeping, and maintenance staff.
Assist in travel bookings, hotel reservations,



and event coordination when required.
Maintain attendance records and basic employee coordination.
Support in preparing reports, data entries, and MIS documentation.

Communication & Coordination
Coordinate between departments for smooth workflow.
Draft emails, letters, and official communication.
Follow up with vendors, clients, and internal teams as required.
Ensure proper communication and professionalism at the front office.

Office Management
Ensure cleanliness and proper upkeep of reception and office premises.
Maintain office assets and records.
Assist management in day-to-day operational activities.

Required Skills
Good verbal and written communication skills.
Strong interpersonal and coordination abilities.
Basic knowledge of MS Office (Excel, Word, Outlook).
Valuable organizational and multitasking skills.
Skilled appearance and positive attitude.
Ability to handle pressure and prioritize tasks.

Preferred Qualities
Polite and professional behavior.
Punctual and responsible.
Quick learner with proactive approach.
Strong follow-up and coordination skills.

📌 Front Desk Receptionist Pune
🏢 Pearl Enterprises
📍 Pune