THE SEAT

Team: Founder's Office, alongside an AI Executive and a Programme Manager as they join. Reports to: Founder & CEO. No direct reports at present. Full-time, permanent.

Location: MMR_Bandra Kurla Complex, Mumbai, in person, with travel alongside the Founder & CEO across Mumbai and to NCR, Pune, Bengaluru, Chennai and Lucknow, whenever and wherever it is needed.

Experience: 8+ years supporting a founder, CEO, MD or promoter, in India or internationally.

Team structure, reporting lines and seat titles reflect the current plan and may change as the platform builds out. Compensation is confirmed in the offer.

WHAT YOU WILL OWN

- Own the calendar as an allocation decision, not a booking system. Protect thinking and recording time, hold the line on requests that should have been an email, and build the week around the things that actually move the platform.
- Coordinate the meetings, and attend them, in-city and on the road. Set them up, brief the founder before he walks in, and travel with him wherever and whenever the work needs it.
- Own the record of every meeting. Notes taken by you and by an AI transcription tool, cleaned up the same day, filed where they belong, and reduced to the decisions and actions inside them.
- Keep the to-do list true. Every commitment made in every meeting, by the founder or to him, on one list, with an owner and a date, updated the day it is made. Chasing the board, the search firms, the auditors and counsel is part of the seat.
- Take the inbox to zero and keep it there. Triage everything, answer what you can, draft what he must sign, escalate only what must reach him.
- Be the custodian of the filing system. Folder structure, naming convention, version discipline and the decision log. When somebody asks what was decided in July and why, you produce it in two minutes.
- Remove your own work. Each quarter, take one recurring manual task in this office and make it stop existing.

WHO WE ARE LOOKING FOR

ESSENTIAL

8+ years supporting a founder, CEO, MD or promoter directly, or in a founder's office, chief of staff or EA seat at a company, fund, consulting or skilled services firm. Time supporting an executive at an international company, or from a base outside India, counts fully.



At least two of those years beside one person.

– Willingness to travel at short notice, in Mumbai and out of it, and to be in the room rather than briefed afterwards.

– Daily working use of AI tools, with specifics. ChatGPT / Claude by name, an AI transcription and note-taking tool you run in real meetings, and whatever else you have found. We will ask what they get wrong, and about one you tried and abandoned. Appetite to keep upskilling: the tools in this seat will be different in a year.

– Written English strong enough to draft on someone else's behalf. You will be tested on this directly. Deep working command of Google Workspace, and filing discipline you enjoy rather than tolerate.

– Discretion that has already been tested: board papers, compensation, candidate pipelines, capital discussions, family matters. Based in Mumbai or relocating before joining. A Bachelor's degree.

– And the one that decides it: you want to be an executive assistant. Not on the way to something else.

ADVANTAGEOUS

– A chief of staff or executive assistant programme, Indian or international: the IIT Delhi Executive Programme for Chief of Staff, an ILM or CPD-certified masterclass, or an equivalent overseas certification. If you have not done one and are otherwise right for the seat, we will fund it.

– Exposure to real estate, construction, funds, banking or professional services. Working automation skills: Zapier, Make, Apps Script, Notion. Board or committee support. A valid passport. Hindi; Marathi useful.

WHAT THIS ROLE IS NOT

Not a corridor to another function, and not a seat to hold while you decide what you want to do. Not a desk seat. Not purely corporate, since some of it touches the founder's own calendar and travel. Not a seat for someone who wants the machine to think: you are accountable for every word it produces.

CULTURAL FIT





We're building Vantrock over a decade, not a funding cycle. We're looking for people who treat technology as the default answer rather than a supplement, who want to be co-builders of the platform rather than employees executing instructions, and who are comfortable saying "I don't know" and "I was wrong." If you want a defined role with defined edges, this isn't the right seat. If you want to help build an institution from zero, it might be.

AI proficiency and partner command are standing requirements in every Vantrock seat: you work fluently with AI tools and build on the platform's systems, and you command the partners and tools that do the transactional work. A supervised AI Proficiency Test is part of the process for every seat, at every level.

HOW WE WILL ASSESS

- One email within two working days of applying, with two links: six fixed questions answered by AI interview, about forty minutes, reviewed before the CV, and the Vantrock AI Proficiency Test. Then: the systems conversation, on the tools you run, the filing system you kept and the artefact you sent; the inbox exercise, twenty redacted emails from one real morning sorted into answer, draft, diary or leave alone, and we read what you left alone first; the voice exercise, a real transcript and three published pieces, producing a brief and a 120-word reply in the founder's voice; the week exercise; a conversation with the Founder & CEO; half a day beside him; two references. We come back within five working days, either way.

Your CV. Mandatory; a LinkedIn profile is never a substitute. For each seat: who you supported, their role, and for how long.

– One artefact you have built that saved somebody else time: a tracker, a meeting-note template, a briefing format, an automation, a filing structure. Attach it, or describe it in five sentences.

– Your AI stack in four lines: the tools you use weekly, what each does for you, and one you stopped using and why. Your notice period, and what you would need to see to move.

– One short paragraph: pick one recurring thing in a founder's week that you believe should not exist by 2027, and tell us how you would remove it. That paragraph matters more than the CV.

📌 Executive Assistant — Founders Office (Mumbai)
🏢 Vantrock
📍 Mumbai