Job Summary

We are looking for a smart, organized, and proactive Executive Assistant & Personal Assistant (PA) to support the Managing Director and senior leadership team. The candidate will be responsible for managing schedules, coordinating meetings, handling confidential information, arranging travel, preparing reports, and ensuring smooth day-to-day executive operations.

The ideal candidate should possess excellent communication skills, strong coordination abilities, multitasking capability, and professional etiquette.

Key Responsibilities

Executive Support

- Manage and maintain MD’s calendar, appointments, and meeting schedules
- Coordinate internal and external meetings
- Prepare presentations, reports, MOM (Minutes of Meeting), and business documents
- Handle confidential files and sensitive information professionally
- Follow up on pending tasks and ensure timely completion

Communication & Coordination

- Act as a point of contact between management, employees, clients, and vendors
- Draft emails, official letters, and communication documents
- Coordinate with various departments for business activities
- Screen and prioritize phone calls and correspondence

Travel & Event Management

- Arrange travel bookings, accommodation, and itineraries for management
- Accompany MD during meetings, events,



exhibitions, or business visits if required
- Coordinate corporate events, conferences, and client meetings

Administrative Responsibilities

- Maintain records, reports, and office documentation
- Organize files and ensure proper documentation management
- Monitor office supplies and coordinate administrative requirements
- Maintain professionalism and smooth office operations

Required Skills

- Excellent verbal and written communication skills
- Strong organizational and multitasking abilities
- Good interpersonal and coordination skills
- Proficiency in MS Office (Excel, Word, PowerPoint)
- Ability to handle confidential information
- Time management and problem-solving skills
- Qualified appearance and etiquette

Eligibility Criteria

- Any Graduate / MBA preferred
- Experience: 2–5 Years in Executive Assistant / PA role
- Willingness to travel when required
- Knowledge of English & Tamil mandatory; Hindi added advantage

Job Type: Full-time

Pay: ₹30,000.00 - ₹35,000.00 per month

Benefits

- Health insurance
- Provident Fund

Education:
- Master's (Preferred)

Experience:
- total work: 1 year (Preferred)

Language:
- English (Preferred)

Work Location: In person

📌 Executive and personal Assistant to MD (Madurai)
🏢 Sathyam Bio (P
📍 Madurai