Basic Role Details
Department: Admin Executive
Location - Office
Reports To: Admin Head
Team Size: Individual Contributor
Role Type: Execution & Coordination
Purpose of the Role

To execute sales operations processes including FMS, quotations, and documentation while also ensuring smooth day-to-day functioning of the showroom/office by maintaining cleanliness, basic supplies, and overall coordination support.
Key Responsibilities

A. FMS & Quotation Execution
Receive FMS from sales/technical teams
Share FMS with factory and follow up for quotations
Convert quotations into company format
Ensure accuracy of data before sharing for validation
Coordinate internally for inputs and clarifications

B. Sales Coordination
Coordinate with BDs and Center Heads for updates
Follow up for pending inputs and approvals
Support showroom coordination when required

C. Order Processing Support
Prepare PI as per billing details
Create and maintain Civil Detail Files
Support in documentation for production and approvals
Assist in order placement process

D.



Documentation & File Management
Maintain project-wise records (FMS, quotations, site data, dispatch summaries)
Ensure proper file structure and naming
Keep all documents updated and accessible

E. Maintenance Coordination
Record maintenance issues in tracker
Inform Technical Team / Admin Head
Follow up till closure and update status

F. Showroom & Office Upkeep
Ensure showroom and office are clean and well-maintained daily
Check availability of basic necessities (cleaning supplies, pantry items, utilities)
Ensure proper arrangement and presentation of display products
Coordinate with housekeeping/support staff if required
Maintain overall discipline and readiness of the space for client visits

G. Product Knowledge & Training Support
Learn basic product details and system understanding
Assist in showroom-level product explanation (basic level)
Support current joiner

📌 Procurement Executive Mumbai
🏢 Arinco Solutions
📍 Mumbai