School Administrative Officer

Position: Administrative Officer

Department: Administration

Location: School Campus

Reports To: Principal / Head of School / Management

Job Summary The School Administrative Officer will be responsible for managing the day-to-day administrative operations of the school, ensuring smooth coordination between management, staff, students, parents, vendors, and external stakeholders. The role requires strong organizational, communication, documentation, and problem-solving skills.

Key Responsibilities

- Manage the day-to-day administrative activities of the school.
- Coordinate with the Principal, HODs, teaching and non-teaching staff.
- Maintain and monitor school records, files, registers, and official documentation.
- Handle correspondence, notices, circulars, and administrative communications.
- Coordinate student admissions, transfers, withdrawals, and related documentation.
- Support the school in maintaining student and staff databases.
- Monitor attendance and leave records of teaching and non-teaching staff.
- Coordinate with parents regarding administrative matters and resolve routine concerns.
- Manage vendors, suppliers, service providers, and maintenance-related activities.
- Monitor housekeeping, security, transportation, facilities, and general campus requirements.
- Coordinate procurement of stationery, office supplies, and other administrative materials.
- Maintain proper records of purchases, bills, quotations, and service agreements.
- Assist in organizing school events, meetings, examinations, functions, and other activities.
- Ensure compliance with school policies, procedures, and applicable statutory requirements.
- Coordinate with external agencies and government departments whenever required.
- Monitor the overall cleanliness, safety,



and functionality of the school campus.
- Prepare administrative reports and submit regular updates to management.
- Handle confidential information and maintain proper discretion.
- Identify administrative issues and take timely corrective action.
- Perform other duties assigned by the Principal or Management.

Required Qualifications
- Bachelor's degree in any relevant discipline.
- Additional qualification in Business Administration, HR, Education, or Management will be an advantage.
- Minimum 3–5 years of relevant administrative experience, preferably in a school or educational institution.
- Experience in school administration will be preferred.

Required Skills
- Strong administrative and organizational skills.
- Good verbal and written communication skills.
- Good interpersonal and coordination abilities.
- Proficiency in MS Office, Excel, email, and basic computer applications.
- Ability to maintain records and prepare reports.
- Robust problem-solving and decision-making skills.
- Ability to manage multiple tasks and work under pressure.
- Professional and responsible approach.
- Ability to coordinate effectively with staff, students, parents, vendors, and management.

Preferred Candidate Profile
- Candidates with prior experience in school administration / educational institutions will be given preference.
- Candidates from the local area or within a reasonable commuting distance are preferred.
- Candidates should demonstrate stability, professionalism, and good communication skills.

Employment Details

Position: School Administrative Officer

Experience: 3–5+ years

Salary: As per experience and suitability

Location: School Campus

Reporting: Principal / Head of School / Management

Pay: ₹32,000.00 - ₹40,000.00 per month

Work Location: In person

📌 Administrative Officer (Kollam)
🏢 The Oxford School, Kollam
📍 Kollam