Travel Coordination & Logistics
Plan, book, and confirm travel arrangements for employees and executives visiting client sites, factories, or vendor locations.
Handle bookings for train, bus, flight tickets, and cab arrangements for pick-up and drop-off as per approved schedules.
Maintain updated travel itineraries for all staff on site visits and coordinate with site managers for arrival and departure planning.
Liaise with travel vendors and platforms for cost-effective and timely bookings.
Track travel expenses, collect invoices, and maintain proper documentation for reimbursements and accounting.
Manage any changes, cancellations, or rescheduling of travel plans efficiently.
Prepare weekly and monthly travel summary reports for HR/Admin.
Guest & Visitor Management
Coordinate travel and accommodation for visiting architects, designers, suppliers, and clients.
Arrange airport or station transfers and ensure timely pick-up/drop-off for all guests.
Greet and assist all guests upon arrival, ensuring a qualified and hospitable experience.




Maintain a daily visitor logbook and communicate arrivals to the relevant departments.
Coordination & Administrative Support
Support HR and Admin departments with daily coordination tasks related to employee movement, attendance, and logistics.
Maintain accurate databases of preferred vendors for travel, transport, and hospitality.
Ensure advance travel approvals are taken before bookings and follow company policy for expense claims.
Assist in planning logistics for company events, site visits, and team off-sites.
Maintain and update emergency contact and travel support numbers for employees.
Documentation & Compliance
Maintain organized files for all bookings, invoices, vendor details, and payment records.
Ensure vendors (cab, travel agents, hotels) have valid business licences and GST documents.
Coordinate with the Accounts department for payment tracking and settlement.
Main

📌 Travel Desk Executive Surat
🏢 maanavi homes
📍 Surat