Front Office & Visitor Management

● Welcome visitors and guests professionally, manage the reception area, maintain

visitor records, and handle incoming calls, couriers, and visitor assistance.

Office Administration & Facilities Management

● Ensure smooth day-to-day office operations by maintaining cleanliness, hygiene,

pantry supplies, housekeeping activities, and routine checks of office infrastructure

including ACs, printers, lighting, electricals, coffee machines, meeting rooms,

washrooms, and common areas.

Vendor Management & Procurement

● Coordinate with vendors for housekeeping, internet, printers, furniture, electrical

work, AC servicing, office maintenance, and other administrative requirements.

Obtain quotations, negotiate competitive pricing, procure office supplies after

approvals, and maintain vendor records while ensuring timely service delivery.

IT Asset, Inventory & Expense Management

● Maintain records of laptops, office assets, accessories, inventory, petty cash,

invoices, and daily administrative expenses. Coordinate with IT vendors for issue

resolution, repairs, asset allocation, and proper handover and return of company

assets.

Documentation & Reporting

● Create and maintain SOPs,



administrative records, invoices, and documentation.

Prepare daily, weekly, and monthly reports, track pending tasks, employee requests,

vendor follow-ups, and provide regular updates to the reporting manager.

Desired Candidate Profile

● Minimum qualification: 12th Pass (Graduate preferred).

● Minimum 1 year of experience in Administration, Front Office, or Facilities

Management.

● Positive communication skills in English, Hindi, and Marathi.

● Basic knowledge of MS Excel, Word, and Email.

● Solid organizational, coordination, negotiation, and multitasking skills.

● Proactive, detail-oriented, and able to manage multiple priorities independently.

What We're Looking For

● Robust ownership and accountability.

● Excellent coordination and follow-up skills.

● Cost-conscious mindset with attention to detail.

● Skilled attitude with a customer-first approach.

● Ability to work independently while maintaining a well-organized workplace.

● A positive, energetic individual who enjoys creating a seamless office experience for

employees and visitors

📌 Office Admin Mumbai (India)
🏢 Doc Brown Industries
📍 India