We are looking for a highly organized, proactive, and detail-oriented Personal Assistant to provide seamless administrative and lifestyle support. The ideal candidate is a master of multitasking who can anticipate needs, manage complex schedules, and handle confidential information with discretion.

Key Responsibilities

1. Executive & Calendar Management

- Manage a complex and dynamic diary, scheduling meetings, appointments, and travel itineraries.
- Proactively resolve scheduling conflicts and ensure the executive is prepared with necessary materials (agendas, reports, briefing notes).
- Gatekeep communication, screening calls, emails, and visitors to protect the executive's time.

2. Travel & Logistics

- Coordinate complex domestic and international travel arrangements (flights, hotels, car services, visas).
- Prepare detailed travel itineraries and pack lists.
- Handle last-minute travel changes efficiently.

3. Communication & Correspondence

- Draft, proofread, and manage correspondence (emails, letters, presentations).
- Act as the primary point of contact between the executive and internal/external stakeholders.
- Manage and organize email inboxes,



flagging urgent items and responding on behalf of the executive when appropriate.

4. Administrative Support

- Process expense reports, invoices, and budget tracking.
- Maintain organized filing systems (digital and physical).
- Prepare meeting rooms, take minutes, and distribute action items.

5. Project Management

- Oversee special projects as assigned (e.g., event planning, office moves, research).
- Track progress on key initiatives and follow up with team members to ensure deadlines are met.

Key Competencies & Skills

- Exceptional Organization: Ability to manage multiple priorities and maintain order in a fast-paced setting.
- Proactivity: Anticipates needs without being asked; solves problems before they arise.
- Discretion: Handles highly sensitive and confidential information with the utmost integrity.
- Communication: Excellent written and verbal communication skills.
- Tech Savvy: Proficient in Microsoft Office Suite, Google Workspace

Pay: ₹15,000.00 - ₹20,000.00 per month

Benefits:

- Cell phone reimbursement
- Provident Fund

Work Location: In person

📌 Executive Assistant to Managing Director (West Bengal)
🏢 Hindcon Chemical
📍 West Bengal