Job Summary:

We are seeking an organized, detail-oriented Vendor Manager Support Assistant to provide administrative and operational support to our Vendor Management team. You will assist in managing vendor relationships, tracking performance, and handling documentation, ensuring that everything runs smoothly and efficiently. This is an excellent opportunity for someone looking to grow within the field of procurement and vendor management.

Key Responsibilities:

- Assist the Vendor Management team in maintaining strong relationships with vendors by acting as a point of contact for routine communications.
- Track vendor performance metrics, ensuring compliance with contractual obligations, service levels, and delivery timelines.
- Coordinate and schedule regular vendor meetings, ensuring all relevant stakeholders are informed and prepared.
- Monitor and update vendor databases, maintaining accurate records of vendor performance, payments, and agreements.
- Prepare regular reports on vendor performance, issues, and opportunities for improvement.
- Assist in managing vendor inquiries, escalating issues to the Vendor Manager when necessary.
- Support the team in reviewing invoices, purchase orders, and ensuring timely payments.




- Handle any administrative tasks related to vendor management, including filing, scheduling, and document organization.

Requirements:

- Bachelor’s degree
- 0-2 years of experience in administrative, procurement, or vendor management roles (fresh graduates are welcome to apply).
- Solid organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint), with the ability to quickly learn new software/tools.
- Ability to work collaboratively in a team environment.
- Strong problem-solving skills and a proactive attitude.
- Familiarity with vendor management systems (VMS) or procurement tools is a plus.

Preferred Skills (Optional):

- Experience or exposure to procurement, supply chain management, or vendor relations.
- Basic understanding of contract management and procurement processes.
- Ability to multitask and prioritize in a fast-paced work environment.

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

- Health insurance
- Provident Fund

Work Location: In person

📌 Vendor Management Assistant (India)
🏢 Swift ProSys
📍 India