Our client, a reputed company, is looking for a highly organized, proactive, responsible, and well-communicating Executive Assistant to the Managing Director (EA to MD).

The candidate will work closely with the Managing Director and will be responsible for managing schedules, coordinating meetings, preparing reports and presentations, monitoring follow-ups, coordinating with various departments, and ensuring that important management tasks are completed on time.

This is a high-responsibility role requiring professionalism, confidentiality, excellent communication, strong follow-up skills, and the ability to manage multiple priorities.

Key Responsibilities

- Manage the MD's daily calendar, appointments, meetings, and schedules.
- Coordinate internal and external meetings with clients, vendors, business associates, and senior management.
- Prepare MIS reports, presentations, meeting agendas, minutes of meetings, and business reports.
- Maintain and organize important documents, records, correspondence, and confidential information.
- Handle emails, phone calls, and business correspondence as required.
- Coordinate with different departments and follow up on tasks assigned by the MD.
- Maintain a tracker of pending tasks, deadlines, commitments, and action points.
- Proactively follow up with concerned team members to ensure timely completion of assigned work.
- Assist the MD in preparing business reviews, presentations, and management updates.
- Conduct basic business research and compile information required for decision-making.
- Coordinate travel arrangements, itineraries, hotel bookings, transportation,



and meetings when required.
- Maintain strict confidentiality regarding business, financial, operational, and other sensitive information.
- Support the MD in day-to-day business and administrative activities.
- Act as an effective communication and coordination link between the MD and internal/external stakeholders.
- Handle multiple priorities and urgent assignments efficiently.
- Take up additional responsibilities as assigned by the Managing Director.

Candidate Requirements

- Bachelor's degree in Business Administration, Commerce, Management, or a related field.
- 2–5 years of experience as an Executive Assistant, Personal Assistant, Management Executive, or similar position.
- Prior experience working directly with a MD, CEO, Director, or senior management will be an advantage.
- Excellent English communication and drafting skills.
- Good working knowledge of MS Excel, MS Word, and PowerPoint.
- Strong organizational and time-management skills.
- Excellent follow-up and coordination abilities.
- Strong attention to detail.
- Ability to maintain confidentiality and handle sensitive information professionally.
- Ability to work independently with minimal supervision.




- Proactive approach with a strong sense of ownership and responsibility.
- Valuable interpersonal and relationship-management skills.
- Ability to work under pressure and handle changing priorities.
- Willingness to travel occasionally, if required.

Key Skills

Executive Assistant | EA to MD | Personal Assistant | Calendar Management | MS Excel | MS Word | PowerPoint | MIS Reporting | Business Communication | Meeting Coordination | Follow-up | Documentation | Travel Management | Stakeholder Management | Confidentiality | Time Management

Preferred Candidate Profile

We are looking for someone who is:

- Smart, presentable, professional, and well-organized
- Highly dependable and trustworthy
- Proactive rather than waiting for instructions
- Strong in follow-up and task management
- Comfortable interacting with senior management and external stakeholders
- Capable of handling confidential matters with maturity
- Excellent at written and verbal communication
- Comfortable using technology and MS Office
- Focused on completing tasks rather than merely coordinating them

Why Join Us?

- Direct exposure to senior management and business operations
- Chance to work closely with the Managing Director
- Learning and growth opportunities
- Professional and performance-oriented work environment
- Opportunity to take ownership of important business assignments

Pay: ₹15,000.00 - ₹50,000.00 per month

Benefits:

- Paid time off

Experience:

- Executive Assistant: 3 years (Required)

Work Location: In person

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