Job Description

About the company:

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BDO is a global network of professional services firms with a presence in over 166 countries, revenue of over USD 14 billion, and experience of over 60 years. Its a leading service provider for the mid-markets with client service at its heart.

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BDO India Services Private Limited (or BDO India) is the India member firm of BDO International. BDO India offers strategic, operational, accounting and tax, and regulatory advisory & assistance for both domestic and international organizations across a range of industries. BDO India is led by more than 300+ Partners & Directors with a team of over 10,000 professionals operating across 14 cities and 20 offices. We expect to grow sizably in the coming 3-5 years, adding various dimensions to our business and multiplying and increasing the current team size multi-fold.

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Role Overview

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The Manager – Administration will oversee workplace and facility operations to ensure a protected, efficient, compliant, and employee-friendly office environment. The role will be responsible for office administration, facilities management, vendor governance, workplace services, security, maintenance, compliance, and employee support functions.

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Key Responsibilities

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Workplace & Facilities Management

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- Manage day-to-day administration of office facilities, including workstations, cabins, meeting rooms, and common areas.n
- Ensure optimal space utilization and workplace readiness.n

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Employee Support & Workplace Experience

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- Coordinate onboarding and exit processes, including workspace setup and clearance activities.n
- Partner with HR to enhance employee experience and support engagement initiatives.n

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Events & Employee Engagement

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- Plan and execute townhalls, leadership meetings, employee engagement programs, and corporate events.n

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Vendor & Contract Staff Management

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- Manage outsourced staff and facility vendors, ensuring service quality, productivity, and SLA compliance.n
- Oversee housekeeping, pantry, security, pest control, and other soft services.n

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Cafeteria Operations

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- Manage canteen operations, hygiene standards, vendor performance, and employee feedback mechanisms.n

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Compliance & Regulatory Management

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- Ensure adherence to statutory, administrative, and organizational compliance requirements.n
- Coordinate with local authorities and regulatory bodies for approvals, inspections, and audits.n

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Budgeting, Billing & MIS

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- Manage vendor billing, budget tracking, invoice verification, and administrative cost control.n
- Prepare MIS reports, dashboards, and management reviews.n

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Safety, Security & Maintenance

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- Oversee fire safety systems, emergency preparedness, mock drills, and statutory compliance.n
- Manage physical security, access control, CCTV monitoring, and visitor management.n
- Monitor preventive maintenance schedules and ensure timely resolution of facility-related issues.n

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Inventory & Asset Management

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- Maintain office assets, consumables, and inventory.n
- Conduct periodic audits and ensure optimal stock availability.n

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Qualifications & Experience

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- Graduate/Postgraduate in Administration, Facilities Management, Hospitality, Operations, Business Administration, or a related field.n
- 2-4 years of experience in Administration, Facilities Management, Workplace Operations, Corporate Services, or Office Management.n
- Strong experience in facility operations, vendor management, office administration, and employee support services.n
- Exposure to security, maintenance, compliance, and contract staff management preferred.n
- Experience managing corporate office environments and multiple vendors will be an advantage.n

📌 Administrative Executive (Sabarmati River)
🏢 Bdo
📍 Sabarmati River