Position Summary

We are looking for a highly
dependable, proactive, and execution-oriented Executive Assistant to work
directly with the Founder & Director of WebBee. This role goes far beyond
calendar management the person will act as an operational extension of the
founder, ensuring priorities move fast, meetings convert into execution, and
internal coordination happens efficiently.

This is a high-ownership role
suitable for someone who thrives in a fast-paced startup/SaaS environment and
enjoys solving problems, coordinating with teams, and bringing structure to
chaos.

The ideal candidate should be:

• Extremely organized

• Strong in follow-ups and coordination

• Comfortable handling confidential information

• Tech-savvy and process-oriented

• Able to work under pressure and manage multiple
priorities

• Robust in communication and execution

Key Responsibilities

Founder & Executive Support

Manage the Founder’s calendar,
appointments, meetings, and priorities

Coordinate internal and external meetings

Prepare agendas, MOMs (Minutes of Meetings), and track action
items

• Ensure timely follow-ups with department heads
and stakeholders

• Filter and prioritize communication for the
Founder

• Handle confidential business information with
professionalism Business Coordination & Execution

• Coordinate across Product, Sales, Marketing, HR,
and Operations teams

• Track project timelines, deliverables, and
pending actions

• Maintain dashboards, trackers, and reports for
leadership reviews

• Ensure execution alignment across departments

• Assist in strategic initiatives and special
projects

•

Administrative & Operational Support

• Manage
travel planning, itineraries, bookings, and logistics

• Handle




vendor coordination and office-related administrative tasks

• Organize
documents, reports, presentations, and business records

• Support
event coordination, webinars, leadership meetings, and client visits

• Ensure
smooth day-to-day functioning of the Founder’s Office

Communication & Documentation

• Draft emails, presentations, reports, and
internal communication

• Maintain meeting records and business
documentation

• Coordinate with clients, partners, and
leadership teams professionally

Prepare summary reports and briefing notes for
leadership discussions

Requirements

Required Skills &
Qualifications

Bachelor’s degree required

MBA or business/operations background
preferred 3–6 years of experience as:

o Executive Assistant

o Founder’s Office Associate

o Operations Coordinator

o Executive Coordinator

o Chief of Staff support role

• Prior
experience in a startup, SaaS, IT services, or tech company preferred

• Excellent
verbal and written communication skills

• Strong
organizational and multitasking abilities

• High
ownership and accountability mindset

• Ability
to work directly with senior leadership

Technical & Tool
Requirements

Candidate should be comfortable
using:

• Google
Workspace

• Microsoft
Excel & PowerPoint

• Notion
/ ClickUp / Jira / Asana (any project management tools)

• Slack
/ Microsoft Teams

• AI
productivity tools (ChatGPT, AI assistants, etc.)

Ideal Personality Traits

We are looking for someone who:

• Is
disciplined and highly responsive

- Has
strong follow-through ability

• Can
think ahead and anticipate problems

- Is calm under pressure

- Has high integrity and confidentiality

- Is execution-driven rather than task-driven

- Can independently handle responsibilities
without constant supervision

📌 Executive Assistant (Noida)
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