? WE’RE HIRING | Administration & Operations Executive

? Pune, Maharashtra | Hybrid

? Full time | 1–3 Years Experience

Help Your Heroes, the public-facing brand of Hearts for Heroes Foundation, is looking for an organised, dependable and detail-oriented Administration & Operations Executive to join our growing team in Pune.

This is a hands-on role with real ownership. You’ll work closely with the Operations function and leadership team to build and manage the systems that keep the organisation running smoothly.

? What You’ll Be Responsible For

Office Administration & Coordination
- Manage day-to-day Pune office operations, facilities, supplies and access
- Coordinate meetings, calendars, agendas, notes and action-item follow-ups
- Provide administrative support to the Operations Manager and leadership

Vendor Management & Procurement
- Identify and coordinate with vendors and service providers
- Obtain quotations, track purchases and verify invoices
- Maintain vendor, contract and renewal records

Travel & Logistics
- Coordinate domestic travel,



accommodation and local transport
- Prepare itineraries and ensure approvals before bookings
- Support logistics for outreach camps, welfare events, donor visits and offsites

Records & Documentation
- Maintain organisational records and document management through SharePoint
- Ensure agreements, policies and important correspondence are properly filed
- Maintain asset registers, trackers and operational reports
- Handle confidential personnel, donor and financial information with discretion

HR Operations
- Coordinate recruitment and interview scheduling
- Prepare offer letters, employment/consultancy agreements and internship documentation from approved templates
- Support onboarding, documentation, system access and equipment allocation
- Maintain employee, intern, attendance and leave records
- Coordinate exit formalities, asset recovery and access closure
- Support internship and volunteer certificate processes

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📌 Admin And Operations Executive (India)
🏢 HELP YOUR HEROES
📍 India