Job Description:

We are seeking a skilled Regional Administration Specialist to join our team at our South Regional Office in Bengaluru.

This role requires an individual with expertise in managing daily office operations, employee travel management, and overseeing other administrative areas. The ideal candidate should have solid communication skills, problem-solving abilities, and a keen eye for detail to ensure smooth business operations and adherence to company policies.

Key Responsibilities:
A) General Administration & Office Management:
- Oversee daily administrative operations, ensuring the office environment is well-maintained and fully functional.
- Manage office facilities, including housekeeping, pantry services, and other day-to-day operations.
- Coordinate with internal teams and external vendors to ensure smooth office functioning.

B) Travel Management, MIS & Invoice Tracking:
- Manage MIS reports and ensure timely, accurate tracking, reporting of administrative expenses & activities.
- Handle MMT (MakeMyTrip) travel invoicing, including invoice verification,



reconciliation, tracking, and timely submission for processing.
- Coordinate with internal stakeholders and travel vendors to resolve invoice discrepancies and ensure closure within timelines

C) Vendor & Contract Management:
- Manage relationships with external vendors, ensuring service quality and cost optimization.
- Handle contract management, including negotiations, renewals, and compliance.
- Ensure that all vendor contracts are updated and adhere to company policies and legal requirements.

D) Communication & Reporting:
- Act as a representative between the Head Office and Regional Office, conveying timely information effectively.
- Provide solutions and recommendations to Management on Administrative and other Operational issues.
- Prepare and present regular reports on administration, travel, and operations to the Management.

E) Stakeholder Management & Reporting:
- Coordinate and sup

📌 Regional Administration Specialist (Bengaluru)
🏢 Kia India
📍 Bengaluru