Job Title: Podcast Outreach and Scheduling Coordinator
Location: Remote
Type: Full time
About Knowledge Networks
Knowledge Networks produces three flagship podcasts — Regulating AI , CAIO Connect , and Indianness — that convene policy makers, industry leaders and cultural thinkers. We’re looking for a confident, creative and highly organized Booking Manager to own outreach, PR relationships and the end-to-end guest experience across all three shows. This is a hands-on role: you will build the guest pipeline, negotiate with PR teams, prepare high-profile guests and ensure on-brand, high-impact conversations.
What you’ll own
- Strategic outreach & pipeline building. Design and execute multi-channel outreach campaigns to attract high-profile guests (CEOs, CAIOs, regulators, top academics, cultural leaders). Build a diversified pipeline by working with guests directly, their PR teams/agencies, industry networks and earned channels.
- PR & agency partnership. Develop solid relationships with PR agencies and in-house press teams; co-create pitch strategies and manage approvals,



embargoes and promotional windows.
- Guest lifecycle management. Own the guest funnel from identification → outreach → booking → briefing → interview → post-production promotion. Maintain meticulous records and handovers to production/marketing.
- Guest prep & briefing. Produce concise one-pagers and host briefing packs, run pre-interview prep calls, handle sensitive issues (NDAs, embargoes), and ensure guests are technically and editorially prepared.
- Scheduling & logistics. Coordinate complex calendars across time zones, manage travel or studio logistics when required, and run tech checks.
- Collaboration & promotion. Work closely with producers, hosts and marketing to align guests with editorial goals and promotion plans. Package guests for social, clips and partner outreach.
- Data, contracts & process. Maintain and optimize the guest CRM (Zoho), track KPIs, , and improve booking processes an

📌 PODCAST OUTREACH AND SCHEDULING COORDINATOR (Malappuram)
🏢 RegulatingAI
📍 Malappuram