Administrative Assistant

We are looking for a well-organized, proactive, and responsible Administrative Assistant to support the day-to-day administrative and operational activities of the organization.

The ideal candidate should be comfortable handling documentation, coordinating with employees and vendors, maintaining records, managing schedules, and ensuring that routine office activities run smoothly.

- Handle day-to-day administrative and office coordination.
- Maintain and organize physical and digital documents, records, and files.
- Prepare letters, reports, spreadsheets, notices, and other administrative documents.
- Manage incoming and outgoing correspondence, emails, and communications.
- Coordinate with employees, vendors, service providers, and other external parties.
- Maintain records of office supplies, stationery, equipment, and other administrative requirements.
- Monitor office supplies and coordinate timely purchases and replenishment.
- Assist in coordinating meetings, appointments, schedules, and internal events.
- Maintain attendance, leave, and other employee-related administrative records as required.
- Follow up with different departments on pending tasks and requirements.
- Assist management with day-to-day administrative tasks and special assignments.
- Coordinate with housekeeping, maintenance, security, courier, and other service providers.
- Maintain proper records of bills, invoices, expenses, and administrative purchases.
- Assist the Accounts/Finance team in collecting and organizing supporting documents.
- Handle courier, dispatch, and document movement when required.




- Ensure that office facilities and routine administrative requirements are maintained properly.
- Perform data entry and maintain accurate records in Excel or company systems.
- Maintain confidentiality of company and employee information.
- Take ownership of assigned tasks and ensure they are completed within the required timelines.
- Bachelor's degree in Business Administration, Commerce, or a related field.
- 1–3 years of experience in administration, office coordination, or a similar role.
- Good working knowledge of MS Excel, Word, Google Workspace, and email.
- Strong organizational and time-management skills.
- Good written and verbal communication skills.
- Ability to coordinate with multiple people and departments.
- Solid attention to detail and accuracy.
- Ability to prioritize tasks and work independently.
- Professional, responsible, and positive attitude.
- Good follow-up skills and ability to ensure tasks are completed on time.
- Familiarity with accounting/ERP software is a plus.
- Experience handling vendor coordination and office procurement is preferred.
- Comfortable working with spreadsheets and maintaining structured records.
- Timely completion of administrative tasks.
- Accuracy and organization of records and documentation.
- Effective coordination with employees, vendors, and service providers.
- Timely follow-up and closure of pending tasks.
- Efficient management of office supplies and administrative requirements.
- Overall smooth functioning of day-to-day office administration.
- Competitive salary based on experience and skills
- Opportunity to work in a growing organization.
- Exposure to multiple aspects of business operations.
- Growth opportunities based on performance.

📌 Administrative Assistant (Kolkata)
🏢 Ruchika Decor
📍 Kolkata