Key Responsibilities

- Manage faculty, delegate and team travel arrangements for conferences and events.

- Coordinate flight, train and other travel bookings

, changes, cancellations and rescheduling.

- Coordinate with faculties and delegates to collect and verify travel details, preferences and required documents.

- Prepare and maintain travel trackers, booking records, PNR details, arrival/departure schedules and rooming information

.

- Coordinate with hotels, travel agencies, airlines, transport vendors and other service providers.

- Plan and coordinate airport/station transfers, local transportation and vehicle movements

.

- Monitor travel schedules and ensure timely coordination for arrivals and departures.

- Handle last-minute travel changes and resolve travel-related issues quickly.

- Coordinate with the

Program, Registration, Operations and Pharma teams to ensure smooth faculty movement and hospitality.

- Support onsite travel desk operations during conferences.

- Maintain proper records of travel bookings, cancellations, reimbursements and vendor bills.

- Follow up with vendors for confirmations, invoices and payment-related documentation.

- Ensure all travel-related information is updated accurately and shared with the concerned teams on time.





- Be available for travel-related coordination during event days, including early mornings, evenings or weekends when required.

What We Are Looking For

- 1–3 years of experience in travel operations, M.I.C.E., event management, corporate travel or conference management

.

- Good understanding of flight/train bookings and travel coordination

.

- Strong follow-up and coordination skills.

- Good knowledge of

MS Excel / Google Sheets

.

- Ability to maintain trackers and handle multiple bookings simultaneously.

- Good communication skills, both written and verbal.

- Robust attention to detail and accuracy.

- Ability to work under pressure and manage last-minute changes.

- Should be proactive, responsible and comfortable taking ownership of tasks.

- Willingness to work beyond regular office hours during conferences and travel movements.

Added Advantage

Experience in

- Medical conferences / CME / MICE events

- Faculty travel management

- Corporate travel

- Hotel and rooming-list coordination

- Airport transfer management

- Travel desk / onsite hospitality

- Working with travel agencies and transport vendors

📌 Travel Executive (New Delhi)
🏢 MyProvidey
📍 New Delhi