Job Title: Travel Desk Operator / Corporate Travel Executive

Department: Administration / Corporate Services

Job Type: Full-time

Location: Noida, Uttar Pradesh (On-site)

Job Summary

We are looking for a highly organized and proactive in-house Travel Desk Operator to manage our company's corporate travel requirements. In this role, you will be the primary point of contact for our employees, coordinating all domestic and international travel arrangements—including flights, accommodations, visas, and ground transportation—while ensuring strict adherence to company budgets and travel policies.

The ideal candidate possesses exceptional communication skills, strong vendor negotiation capabilities, and a customer-centric mindset to ensure smooth and efficient travel experiences for our team.

Key Responsibilities

End-to-End Booking Management: Coordinate and manage bookings for domestic and international flights, trains, hotels, and local car rentals for employees and executive leadership.

Global Travel Compliance: Oversee the end-to-end visa application process, coordinate passport renewals, arrange international travel insurance, and ensure compliance with global immigration guidelines.

Vendor & Agent Coordination: Manage relationships and negotiate corporate rates with travel agencies, airlines, hotels, and transport vendors to optimize the company's travel budget.

Itinerary & Route Optimization: Research and plan cost-effective, efficient travel itineraries tailored to employee meeting schedules across different time zones.

Expense & Billing Management:



Verify vendor invoices against bookings, process Purchase Orders (POs), and collaborate with the Finance team to track corporate travel expenses and employee reimbursements.

Emergency Travel Support: Provide real-time assistance for last-minute itinerary modifications, flight cancellations, delays, or international travel emergencies.

MIS Reporting: Maintain accurate monthly records and generate Management Information System (MIS) travel reports to analyze corporate expenditure.

Requirements & Qualifications

Experience: 5–7 years of proven experience as an in-house Corporate Travel Desk Operator or Travel Coordinator.

Location: Must be based in or willing to commute daily to Noida.

Technical Skills: Proficiency in MS Excel (for expense tracking) and experience using Corporate Travel Management (CTM) software or Global Distribution Systems (GDS) like Amadeus or Sabre.

Core Competencies:

- Sound knowledge of international visa documentation and booking protocols.
- Strong negotiation and vendor management skills.
- Excellent verbal and written English communication skills.
- Ability to multitask under tight deadlines with high attention to detail.

Pay: From ₹750,000.00 per year

Benefits

- Health insurance
- Internet reimbursement
- Leave encashment
- Life insurance
- Paid sick time
- Provident Fund

Ability to commute/relocate:
- Noida, Uttar Pradesh (Noida): Reliably commute or planning to relocate before starting work (Required)

Education:
- Bachelor's (Preferred)

Work Location: In person

📌 Travel Desk Executive (Noida)
🏢 APEVISION GLOBAL
📍 Noida