Position: Transport In-Charge

Department: Administration / Transport

Reporting To: Principal / School Management / Admin Head

Location: School Campus

Job Purpose The Transport In-Charge will be responsible for the smooth, safe, and efficient operation of the school's transportation system. The role involves managing school buses, drivers, attendants, routes, schedules, student safety, transport records, and coordination with parents and school authorities.

Key Responsibilities

1. Transport Operations

- Manage the day-to-day operations of all school buses and transport services.
- Plan and monitor bus routes, timings, stops, and schedules.
- Ensure timely arrival and departure of buses from the school premises.
- Monitor daily bus movement and ensure proper route adherence.
- Coordinate transport arrangements for school trips, excursions, events, and special activities.

2. Student Safety & Security

- Ensure the safety and security of students during transportation.
- Ensure that all buses follow prescribed school safety procedures.
- Conduct regular checks of bus conditions, emergency equipment, first-aid kits, fire extinguishers, CCTV/GPS systems, and other safety facilities.
- Ensure proper student boarding and dispersal procedures.
- Maintain proper records of students travelling through school transport.
- Take immediate action in case of accidents, emergencies, delays, or other transport-related incidents.

3. Driver & Attendant Management

- Supervise school bus drivers, attendants, and other transport staff.
- Ensure drivers and attendants follow school rules, discipline, grooming, and safety protocols.
- Monitor staff attendance and punctuality.
- Conduct regular briefings regarding student safety and transport procedures.
- Report cases of negligence, misconduct, absenteeism, or indiscipline to the concerned authority.

4. Vehicle Management

- Ensure regular servicing, maintenance, cleanliness, and fitness of all school buses.
- Maintain records of vehicle servicing, repairs, insurance, permits, fitness certificates, pollution certificates, and other statutory documents.




- Coordinate with the workshop/service provider for timely repairs and maintenance.
- Ensure that no vehicle is operated if it is unsafe or does not meet the required compliance standards.

5. GPS & Transport Monitoring

- Monitor GPS tracking of buses and ensure that vehicles remain on their designated routes.
- Check delays, route deviations, breakdowns, and other transport-related issues.
- Maintain daily transport movement records.
- Coordinate with security/reception in case of delayed or missing buses.

6. Parent & Student Coordination

- Address transport-related queries and concerns raised by parents.
- Coordinate with parents regarding bus routes, stops, timings, delays, or changes in transport arrangements.
- Maintain updated records of students using school transport.
- Ensure that changes in bus allocation or routes are communicated to the concerned stakeholders.

7. Documentation & Records

- Maintain updated records of:
- Bus routes and stops
- Student transport lists
- Driver and attendant details
- Vehicle documents
- Daily bus movement
- Maintenance and repair records
- Fuel records
- Accident/incident reports
- Attendance of transport staff
- Submit regular transport reports to the management/Principal/Admin Head.

8. Emergency Management

- Handle transport emergencies promptly and responsibly.
- Maintain emergency contact details of students, parents, drivers, attendants, school authorities, and relevant service providers.
- Coordinate with school authorities, parents, police, ambulance, or other emergency services whenever required.
- Prepare and maintain incident reports for any major transport-related issue.

9. Compliance & Safety Standards





- Ensure that school transport operations comply with applicable government/school transport safety regulations.
- Ensure all required vehicle and driver documents remain valid and updated.
- Regularly inspect buses and report any safety concerns to the management.
- Ensure adherence to school policies and transport-related SOPs.

Skills & Competencies
- Strong administrative and organisational skills.
- Positive communication and interpersonal skills.
- Ability to manage drivers, attendants, and transport staff effectively.
- Good knowledge of school transport operations and route planning.
- Ability to handle emergencies and difficult situations calmly.
- Strong problem-solving and decision-making skills.
- Basic computer knowledge for maintaining records and reports.
- Ability to coordinate effectively with parents, students, staff, vendors, and management.

Educational Qualification & Experience
- Graduate preferred.
- Minimum 3–5 years of experience in school transport, fleet management, administration, logistics, or a similar role.
- Experience in handling school buses and transport staff will be preferred.
- Knowledge of transport safety procedures and statutory documentation will be an added advantage.

Working Requirements
- Willingness to report early as per school transport schedules.
- Ability to remain available during bus arrival/departure and dispersal hours.
- Willingness to handle emergency situations beyond regular working hours when required.
- High level of responsibility, punctuality, integrity, and alertness is essential.

Key Performance Indicators (KPIs)
- Timely operation of all school buses.
- Zero avoidable safety incidents.
- Proper maintenance and documentation of vehicles.
- Effective management of drivers and attendants.
- Timely resolution of parent/student transport concerns.
- Compliance with all transport safety and statutory requirements.
- Accurate and timely submission of transport reports.

Pay: ₹25,051.00 - ₹30,651.00 per month

Work Location: In person

📌 Transport In-charge (Manesar)
🏢 Ompee International School
📍 Manesar