Coordinator – Pre-School & Day Care

Organization: Kidz Crayons Pre School & Day Care

Location: Sector-99, Gurugram, Haryana

Position: Coordinator

Department: School Operations & Administration

Employment Type: Full-Time

Reports To: Principal / Centre Head

About Kidz Crayons

Kidz Crayons Pre School & Day Care is committed to providing a safe, nurturing, engaging, and child-friendly workplace where children can learn, grow, and develop essential social, emotional, and academic skills.

We are looking for a responsible, energetic, organized, and child-friendly Coordinator to support the day-to-day academic, administrative, parent coordination, and centre operations.

Key Responsibilities

1. School & Centre Operations

- Coordinate day-to-day functioning of the pre-school and day-care centre.
- Ensure classrooms, activity areas, reception, and common areas are clean, organized, and child-friendly.
- Coordinate opening and closing routines and ensure smooth daily operations.
- Monitor attendance of students, teachers, caregivers, and support staff.
- Ensure proper implementation of school policies, procedures, and schedules.

2. Parent Coordination

- Act as a point of contact for parents regarding routine school/day-care matters.
- Handle parent queries professionally and ensure timely resolution or escalation.
- Coordinate admissions enquiries, school visits, fee-related communication, and documentation.
- Maintain positive relationships with parents and ensure a high level of parent satisfaction.
- Communicate important notices, activities, events, and schedule changes to parents.

3. Teacher & Staff Coordination

- Coordinate with teachers, caregivers, helpers, and other support staff.
- Prepare and monitor daily/weekly staff schedules and responsibilities.
- Ensure teachers follow lesson plans, activity schedules, and classroom routines.
- Monitor staff punctuality, attendance, discipline, and professional conduct.
- Support the Principal/Centre Head in staff coordination and performance monitoring.

4. Student Safety & Well-Being

- Ensure children are supervised properly throughout school and day-care hours.




- Follow established child-safety and security procedures.
- Maintain proper records of student attendance, authorised pick-up persons, and emergency contacts.
- Immediately report any accident, injury, behavioural concern, or safety incident to the Principal/Centre Head and parents as appropriate.
- Ensure children are handed over only to authorised parents/guardians or approved representatives.

5. Administrative Responsibilities

- Maintain student files, admission records, attendance records, and other required documentation.
- Assist with fee follow-ups and maintain relevant records.
- Coordinate stationery, classroom material, activity material, and other centre requirements.
- Prepare daily/weekly reports as required by the management.
- Maintain records related to day-care usage, including full-day and hourly daycare attendance where applicable.

6. Events & Activities

- Coordinate school events, celebrations, PTMs, workshops, summer camps, and other activities.
- Support teachers in planning and executing classroom and extracurricular activities.
- Coordinate logistics, parent communication, materials, and staff responsibilities for events.

7. Day-Care Operations

- Ensure smooth coordination of day-care routines including meals, rest time, activities, and pick-up/drop-off.
- Monitor day-care staff and ensure appropriate supervision of children.
- Maintain proper records of children using day-care facilities.
- Ensure parents receive timely updates regarding day-care-related matters.

Skills & Competencies
- Excellent communication and interpersonal skills.
- Strong organizational and coordination abilities.
- Pleasant, patient, and child-friendly personality.
- Ability to handle parents professionally and confidently.




- Good leadership and team-management skills.
- Strong attention to detail and follow-up.
- Ability to multitask and manage multiple responsibilities.
- Basic knowledge of MS Office / Google Workspace / school management software .
- Ability to maintain records and prepare basic reports.
- Problem-solving attitude with a proactive approach.
- High sense of responsibility regarding child safety and confidentiality.

Qualification & Experience
- Graduate in any discipline ; qualification in Early Childhood Education, Education, Management, or a related field will be preferred.
- 2–5 years of relevant experience in a pre-school, school, daycare, education centre, or similar environment preferred.
- Candidates with experience in school administration, parent coordination, front-office operations, or centre coordination may also be considered.

Working Hours Full-Time | As per school and day-care operational requirements The candidate should be flexible to support school events, PTMs, admissions, and other centre activities when required.

Key Performance Areas (KPIs)

- Smooth and disciplined day-to-day centre operations.
- Parent satisfaction and effective grievance/query handling.
- Accurate maintenance of student and administrative records.
- Staff coordination and punctuality.
- Compliance with child-safety and school procedures.
- Timely completion of administrative tasks and reports.
- Effective coordination of events and activities.
- Overall cleanliness, discipline, and professional environment of the centre.

What We Are Looking For We are looking for someone who can take ownership of daily centre coordination , communicate confidently with parents and staff, maintain discipline and documentation, and contribute to creating a safe, positive, and joyful learning environment for children .

Salary: Competitive / As per experience and suitability

Job Type: Full-Time

Location: Kidz Crayons Pre School & Day Care, Sector-99, Gurugram

? Apply / Contact

Kidz Crayons Pre School & Day Care

Contact: (phone hidden)

📌 School Coordinator (Gurugram)
🏢 Kidz Crayons Pre School u0026 Day Care
📍 Gurugram