Role & responsibilities

Project Planning & Coordination

- Drive the planning and daily execution of multiple concurrent projects, including office developments, manufacturing expansions, infrastructure upgrades, R&D; facilities, and workplace-improvement initiatives.
- Own and maintain project schedules, milestone trackers, and action logs.
- Progress every active project daily, anticipating delays and acting early to keep work moving.
- Coordinate and follow up daily with consultants, contractors, and internal stakeholders to advance open items.
- Drive timely closure of action items and project deliverables.

Design Review & Consultant Coordination
- Review architectural, engineering, interior, and consultant submissions for completeness, consistency, and compliance with project requirements.
- Coordinate design-review cycles and consolidate stakeholder feedback.
- Track drawing submissions, revisions, approvals, and design decisions.
- Ensure consultants remain aligned with approved project objectives and design intent.
- Identify coordination gaps, inconsistencies, and unresolved issues before management review.

Project Governance & Reporting
- Develop and maintain project dashboards for daily and management review.
- Prepare daily progress updates and weekly / monthly status reports.
- Track key project metrics including schedule, risks, decisions, and milestones.
- Escalate blockers requiring management intervention promptly.
- Maintain clear, up-to-date visibility of project health across all active projects.

Meeting Management
- Organize and facilitate project-coordination meetings.
- Prepare meeting agendas and supporting materials.
- Record and distribute Minutes of Meeting (MOM) within agreed timelines.
- Maintain action trackers and follow up with stakeholders to ensure closure.

Documentation & Information Management
- Maintain project documentation, correspondence, approvals, and records.
- Establish structured project-filing systems and document-control procedures.




- Track project decisions and maintain decision registers.
- Ensure all project information is accessible, accurate, and up to date.

Change & Risk Tracking
- Maintain logs for design changes, scope variations, and project risks.
- Maintain awareness of project budget and cost status in coordination with the Capital Projects Purchase Lead (procurement and purchasing are owned by the Purchase Lead).

Site Coordination & Progress Monitoring
- Conduct periodic site visits to monitor progress and identify issues.
- Document project status through reports and photographs.
- Coordinate responses to site queries and project-execution challenges.
- Support quality reviews and compliance with project requirements.

Preferred candidate profile

Technical Skills

- Strong understanding of architectural and engineering drawings.
- Ability to review consultant deliverables and identify coordination issues.
- Strong proficiency in Microsoft Excel, PowerPoint, Word, and project-tracking tools.
- Comfortable using AI tools (e.g., ChatGPT, Claude) to speed up reporting, documentation, meeting notes, and routine analysis.
- Familiarity with project-scheduling and reporting methodologies.
- Understanding of construction processes, project delivery, and contract administration is desirable.

Personal Attributes
- Hands-on and resourceful gets things moving and chases issues to closure rather than waiting for instructions.
- Highly organized and detail-oriented.
- Robust communication and stakeholder-management skills.
- Proactive, accountable, and solution-oriented.
- Comfortable managing multiple projects simultaneously.
- Able to work independently and drive follow-through across teams.
- Self-driven, with the discipline to progress multiple projects every day and report progress clearly for daily review.
- Strong sense of ownership and execution discipli
- Architecture or Interior Design degree a strong plus; building-construction exposure essential. Must be able to review architectural, interior and MEP drawings, not only civil/structural.

📌 Project Coordinator- Civil (Gurugram)
🏢 Paracoat Products
📍 Gurugram