Location: Bangalore

Summary

Manage office administration, vendor/travel coordination, and provide project coordination support across teams (Startup Innovation, One Health Language). Requires strong organization, discretion with confidential documents, and multi-stakeholder follow-up.

Key Responsibilities

- Travel Vendor: Book travel/accommodation for leadership and project teams; manage vendor bill booking and follow-up
- Office Admin: Front office/reception; office ambience maintenance.
- Events: Coordinate internal/external events - cab, accommodation, and catering logistics
- Calendar Reimbursements: Manage CEO s calendar and process reimbursement claims
- Agreements Records: Execute NDAs; create/maintain MOU master repository; draft vendor/consultant agreements; maintain NDA MOU folders; project record-keeping and filing
- Finance Support: Assist finance team with SOE and UC preparation for assigned projects
- Project Coordination: Track project timelines, milestones deliverables; maintain trackers/dashboards; schedule meetings, prepare agendas/minutes; liaise between project teams, vendors, and finance/admin; support proposal compliance documentation; track project-level budgets; flag risks/delays to stakeholders

Requirements





- Bachelors degree preferred; 2-4 years in administration, office coordination, or project coordination
- Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
- Experience with NDAs/MOUs/vendor agreements, event logistics, or grant-funded projects is a plus
- Robust communication, organization, attention to detail, and stakeholder follow-up skills

ARTPARK @ IISc : Innovation factory for next-gen robotics AI ARTPARK is Indias leading deep-tech venture builder and incubator focused on robotics, connected autonomous systems, and AI. Leveraging our unique facilities and ecosystems, we strive to provide meaningful support to very early-stage startups building deep-tech products based in research. We are a nonprofit organization created by Indian Institute of Science (IISc, Bengaluru) with support from the Department of Science Technology (Government of India) and the Government of Karnataka.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Project Coordinator & Administration (Bengaluru)
🏢 ARTPARK
📍 Bengaluru