: Personal Secretary to Businessman

Location: Bangalore, Karnataka

Experience: 1–2 Years

Employment Type: Full-Time

Reports To: Director / Business Owner

Work Arrangement: In office

Travel: Willingness to travel as required, including short-notice travel

About the Role

We are looking for a responsible, organized, and professional Personal Secretary to provide day-to-day administrative, business, and personal support to a businessman based in Bangalore.

The ideal candidate should be comfortable working in a fast-paced and dynamic environment, managing schedules, coordinating meetings and travel, handling follow-ups, and assisting with personal and professional tasks as required.

This role requires someone who is highly dependable, discreet, flexible, and comfortable handling confidential information.

Key Responsibilities1. Calendar & Meeting Management

- Manage the daily schedule, calendar, meetings, appointments, and calls.
- Schedule, confirm, reschedule, and coordinate meetings as required.
- Ensure timely follow-ups on meetings, appointments, and pending tasks.
- Coordinate with clients, employees, vendors, and other stakeholders.
- Assist with preparing meeting notes, documents, and basic presentations when required.
- Identify and communicate scheduling conflicts in advance.

1. Travel Coordination

- Coordinate domestic and international travel arrangements.
- Assist with booking flights, hotels, transportation, and other travel requirements.
- Prepare and maintain travel itineraries.
- Coordinate last-minute changes and travel-related requirements.
- Accompany the businessman on business trips when required.
- Maintain records of travel-related expenses and assist with expense reconciliation.

1. Administrative & Personal Support

- Manage and coordinate calls, emails, messages, and correspondence.




- Prepare and maintain documents, reports, presentations, and records.
- Assist with personal appointments and errands when required.
- Coordinate with drivers, household staff, vendors, and other personal contacts as needed.
- Maintain organized records of important documents and information.
- Assist with expense tracking and reimbursements.

1. Coordination & Follow-Up

- Act as a point of coordination between the businessman and internal/external stakeholders.
- Follow up with employees, clients, vendors, and other contacts on assigned tasks.
- Ensure important tasks and commitments are followed up on time.
- Coordinate with office staff and drivers to ensure smooth day-to-day operations.

1. Confidentiality & Professionalism

- Maintain strict confidentiality of business, personal, financial, and other sensitive information.
- Handle confidential documents and communications with discretion.
- Maintain a professional, respectful, and presentable approach at all times.
- Build a relationship based on trust, reliability, and professionalism.

Requirements
- Education: Bachelor's degree in any discipline.
- Experience: 1–2 years of experience as a Personal Secretary, Executive Assistant, Personal Assistant, Office Coordinator, or in a similar role.
- Excellent verbal and written communication skills in English.
- Hindi and/or Kannada communication skills will be an advantage.




- Strong organizational and multitasking abilities.
- Good working knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook.
- Basic familiarity with travel booking and expense management platforms.
- Ability to handle multiple tasks and changing priorities.
- Good follow-up and coordination skills.
- High level of discretion and confidentiality.
- Willingness to travel, including at short notice.
- Flexibility to work extended hours, evenings, or weekends when required.
- Valid passport is mandatory.
- Must be willing to relocate to Bangalore.
- Own vehicle is preferred but not mandatory.

Preferred Attributes
- Prior experience supporting a business owner, entrepreneur, senior executive, or director.
- Calm and composed personality, especially in high-pressure situations.
- Professional, well-presented, and confident communication style.
- Highly responsible and dependable.
- Strong sense of confidentiality and discretion.
- Proactive approach to tasks and follow-ups.
- Willingness to take ownership of responsibilities.
- Looking for a stable, long-term opportunity.

Ideal Candidate The ideal candidate is someone who can manage responsibilities independently, communicate professionally, keep track of multiple tasks, and adapt quickly to changing schedules. The candidate should be comfortable handling both business-related coordination and personal assistance while maintaining complete confidentiality and professionalism.

Important Note

This is a full-time, on-site role based in Bangalore. The position may involve travel, flexible working hours, and occasional evenings or weekends, depending on the businessman's schedule and requirements.

Pay: ₹12,815.44 - ₹54,497.04 per month

Work Location: In person

📌 Personal Secretary (Bengaluru)
🏢 Flynaut
📍 Bengaluru