Overview:

We are seeking a highly organized, discreet, and proactive Personal Secretary / Assistant to manage day-to-day administrative, operational, and coordination tasks for the Principal. This role is critical in ensuring time efficiency, smooth execution, and seamless communication across skilled and personal priorities.

The ideal candidate functions as a trusted right hand, capable of independently managing routine work, anticipating requirements, and ensuring follow-through without constant supervision.

Key Responsibilities:

1. Calendar & Schedule Management Manage and optimize the partner's calendar across business and personal commitments

Schedule meetings, calls, and appointments with appropriate buffers

Coordinate across multiple time zones when required

Share daily agendas and weekly schedule summaries

- Proactively flag conflicts and priority clashes

- Communication Management Monitor and manage email accounts and messaging platforms

Draft professional responses for approval or send routine communications independently

Screen and prioritize incoming calls and messages

Coordinate follow-ups and maintain communication logs

- Act as the first point of contact for external stakeholders when appropriate

- Task & Follow-Up Management Maintain structured task trackers (daily / weekly / monthly)

Track commitments made by internal teams, vendors, consultants, and partners





Ensure timely follow-ups and closure of action items

Escalate delays or issues proactively

- Documentation & File Management Maintain organized digital filing systems (legal, financial, contracts, HR, personal)

Prepare basic drafts of emails, letters, agreements, and notes

Manage document version control and approvals

Coordinate printing, scanning, signing, and archiving of documents

- Administrative & Finance Coordination Track invoices, payments, renewals, and subscriptions

Coordinate with accounts, legal, and compliance teams

Maintain expense records and summary reports

Handle routine bank and vendor follow-ups (non-strategic)

- Travel & Logistics Plan and book travel (flights, hotels, ground transport)

Prepare detailed travel itineraries

Coordinate visa documentation where required

Schedule meetings and logistics during travel periods

- Personal & Household Support

- Manage personal appointments and reminders

Coordinate household vendors and services

Assist with event planning and gift coordination

*Track personal bill payments and renewals

- Reporting & Updates Provide daily status updates on pending and urgent matters

Prepare weekly summaries of tasks, follow-ups, and priorities

- Maintain a basic decision and reference log for continuity

📌 Personal Secretary / Assistant To Managing Partner (Dadar)
🏢 Midas Fintech Solutions
📍 Dadar