Job Title: Operations Executive

Company: Entrepot Media Pvt. Ltd.

Location: Newtown, Kolkata

Job Type: Full-Time

Work Mode: Work from Office

Salary: ₹12,000 – ₹18,000 per month

Experience Required: Minimum 1–2 Years

Job Overview

Entrepot Media Pvt. Ltd. is looking for a responsible, organized, and proactive Operations Executive to manage and support our day-to-day office operations.

The ideal candidate should have experience in office administration, recruitment, employee management, attendance management, client coordination, invoicing, payment collection, and other operational activities.

The candidate should have excellent communication and coordination skills and be able to understand tasks quickly and manage multiple responsibilities efficiently.

Roles & Responsibilities1. Office Operations

- Manage and coordinate day-to-day office operations.
- Ensure the smooth functioning of office activities and internal processes.
- Maintain office records, documents, and important information.
- Coordinate with different departments and team members.
- Assist management with daily operational requirements.
- Ensure assigned tasks are completed within deadlines.

1. Recruitment & Job Posting

- Create and post job requirements on job portals and other recruitment platforms.
- Screen candidate profiles and shortlist suitable candidates.
- Coordinate with candidates for interviews.
- Schedule and manage interview processes.
- Assist with employee onboarding and documentation.
- Maintain recruitment and candidate records.

1. Employee Management

- Maintain employee records and documentation.
- Coordinate with employees regarding daily tasks and office requirements.
- Handle basic employee communication and coordination.
- Assist management with employee-related operational activities.




- Ensure smooth coordination between employees and management.

1. Attendance Management

- Maintain and monitor employee attendance records.
- Track late attendance, leaves, half-days, and working hours.
- Prepare attendance reports.
- Coordinate attendance information for salary processing.

1. Client Management & Coordination

- Communicate and coordinate effectively with existing clients.
- Handle client queries and provide timely responses.
- Follow up with clients regarding ongoing requirements.
- Maintain proper records of client communication.
- Coordinate with internal teams to ensure smooth delivery of client services.
- Build and maintain professional relationships with clients.

1. Invoicing & Payment Collection

- Prepare and maintain client invoices.
- Maintain proper records of invoices and payments.
- Follow up with clients regarding pending payments.
- Coordinate payment collection activities.
- Prepare and maintain reports of received and pending payments.
- Update management regarding payment status and collections.

1. Administrative Support

- Prepare operational reports and maintain records.
- Draft and send professional emails to clients, employees, and other stakeholders.
- Coordinate meetings and internal communications.
- Prepare documents and presentations when required.
- Identify operational issues and coordinate with the relevant team for resolution.
- Support management with additional administrative and operational tasks.

Required Skills & Qualifications




- Minimum 1–2 years of experience in Office Operations, Administration, HR Coordination, or Operations Management.
- Excellent communication skills in Bengali, Hindi, and English.
- Excellent client communication and coordination skills.
- Ability to understand tasks and requirements quickly.
- Strong organizational and multitasking abilities.
- Good knowledge of MS Word, Excel, and PowerPoint.
- Good professional email writing and communication skills.
- Experience in recruitment and job posting.
- Knowledge of employee and attendance management.
- Experience in invoicing and maintaining payment records.
- Experience in payment follow-ups and payment collection.
- Good client management and follow-up skills.
- Ability to work independently and manage multiple responsibilities.
- Strong problem-solving and coordination skills.
- Responsible, proactive, detail-oriented, and well-organized.
- Ability to complete tasks within deadlines.

Preferred Candidate
- Candidates with experience in Operations, Administration, HR Coordination, Office Management, or Client Coordination will be preferred.
- Experience in a Startup, Digital Marketing Agency, IT Company, or Service-Based Company will be an added advantage.
- Should be confident in communicating with clients and employees.
- Should have a professional attitude and a willingness to learn and grow.
- Should be comfortable handling multiple tasks and responsibilities.

Salary & Job Details Salary: ₹12,000 – ₹18,000 per month

Experience: Minimum 1–2 Years

Job Type: Full-Time

Work Mode: Work from Office

Location: Newtown, Kolkata

Join Entrepot Media Pvt. Ltd. and become an key part of our growing team!

Pay: ₹12,000.00 - ₹18,000.00 per month

Work Location: In person

📌 Operations Executive (Krishnapur)
🏢 Entrepot Media
📍 Krishnapur