JOB PROFILE – HR MANAGER

ProSwim Academy – Wakad, Pune

Position: HR Manager

Location: Wakad, Pune

Experience: Minimum 1 year of relevant HR experience

Working Days: Tuesday to Sunday

Weekly Off: Monday

Working Hours: 10:00 AM to 7:00 PM

Salary: As per market standards and candidate's experience & skill set

About ProSwim Academy

ProSwim Academy is a professional swimming academy focused on structured swimming education, swimmer development, safety, discipline, and high-quality coaching. We are looking for an efficient and people-oriented HR Manager to manage and oversee the complete employee lifecycle and HR functions of the Academy.

Job Summary The HR Manager will be responsible for managing the complete HR operations of ProSwim Academy, Wakad, Pune. The role will involve recruitment, employee onboarding, attendance, leave management, payroll coordination, performance management, employee engagement, training, compliance, grievance handling, employee discipline and employee exits.

The HR Manager will work closely with the management and department heads to ensure smooth workforce planning, employee engagement, discipline and adherence to Academy policies.

Key Responsibilities

1. Recruitment & Staffing

- Manage end-to-end recruitment for coaches, lifeguards, sales staff, front desk, housekeeping and other Academy positions.
- Prepare and post job descriptions on appropriate recruitment platforms.
- Screen CVs, conduct preliminary interviews and coordinate final interviews with management.
- Maintain a database of potential candidates.
- Ensure timely recruitment against manpower requirements.

2. Employee Onboarding

- Manage joining formalities and employee documentation.
- Ensure collection and maintenance of KYC, educational, experience, bank and other required documents.
- Conduct employee induction and explain Academy policies, code of conduct, working hours, attendance, leave, notice period and other employment terms.
- Ensure employees clearly understand their roles and responsibilities.

3. Attendance & Leave Management

- Monitor daily employee attendance, late coming and absenteeism.
- Maintain accurate leave records and coordinate leave approvals.
- Track employee working hours and weekly offs.
- Prepare attendance data for monthly payroll processing.

4. Payroll & Salary Coordination

- Coordinate monthly payroll preparation with management/accounts.
- Verify attendance, leave, incentives, deductions and other salary-related inputs.




- Ensure accurate and timely submission of payroll information.
- Maintain confidentiality of employee salary and personal information.

5. Employee Performance Management

- Coordinate periodic performance reviews and appraisals.
- Maintain employee performance records.
- Identify training and development requirements.
- Monitor employee productivity, discipline and adherence to responsibilities.

6. Employee Relations & Grievance Handling

- Act as the primary HR point of contact for employees.
- Address employee concerns and grievances professionally and confidentially.
- Maintain a positive and disciplined working environment.
- Escalate serious employee issues to management where required.

7. Training & Development

- Identify training requirements for coaches, lifeguards, sales and support staff.
- Coordinate internal and external training programs.
- Maintain records of employee certifications and training.
- Assist management with employee development plans.

8. HR Policies & Compliance

- Ensure employees understand and follow ProSwim Academy policies.
- Maintain updated employee records and HR documentation.
- Assist management in implementing HR policies and procedures.
- Coordinate employment-related compliance requirements with management/accounts and external professionals wherever applicable.

9. Employee Discipline

- Monitor compliance with attendance, dress code, professional conduct, workplace behaviour and Academy policies.
- Coordinate appropriate HR communications regarding policy violations as directed by management.
- Maintain records of warnings, notices and disciplinary actions.

10. Exit & Relieving Process

- Manage employee resignation and exit formalities.
- Conduct or coordinate exit interviews.
- Ensure completion of notice-period requirements and proper handover.
- Coordinate clearance of company assets, documents and outstanding dues.
- Process experience certificates, relieving letters and other exit documentation as approved by management.

11. HR Reporting Prepare regular HR reports for management covering:

- Employee strength
- Recruitment status
- Attendance and absenteeism
- Leave records




- Employee turnover
- Performance reviews
- Training
- Resignations and exits

Educational Qualification

- Bachelor's degree in Human Resources, Business Administration, Management or a related field.
- BBA/BBM in Human Resources or equivalent qualification preferred.
- MBA/PGDM in Human Resources will be an added advantage.
- Relevant HR certifications along with a graduate qualification may also be considered.

Experience

- Minimum 1 year of relevant experience in Human Resources/HR Administration.
- Experience in managing employees across multiple functions will be preferred.
- Experience in the sports, fitness, education, hospitality, leisure or service industry will be an added advantage.

Skills & Competencies

- Strong communication and interpersonal skills.
- Good knowledge of HR processes and employee lifecycle management.
- Excellent organizational and time-management skills.
- Ability to handle employee concerns professionally.
- Strong documentation and record-keeping skills.
- Valuable working knowledge of MS Office/Google Workspace and HR software/tools.
- Ability to maintain confidentiality.
- Strong problem-solving and decision-making abilities.
- Ability to work independently and coordinate effectively with management and employees.
- Professional, approachable and disciplined personality.

Preferred Candidate Profile We are looking for a mature, responsible and people-oriented HR professional who can independently manage day-to-day HR operations and maintain discipline and professionalism across the Academy.

The candidate should be comfortable working with swimming coaches, lifeguards, sales/front-desk staff, trainers and support staff and should be capable of managing multiple HR functions efficiently.

Compensation

Salary: As per market standards, commensurate with the candidate's qualifications, relevant experience, skills and overall suitability for the role.

Work Schedule

Working Days: Tuesday to Sunday

Weekly Off: Monday

Working Hours: 10:00 AM to 7:00 PM

Job Location

ProSwim Academy, Wakad, Pune

How to Apply

Interested candidates may share their updated CV/resume along with details of their qualifications, relevant HR experience, current/expected salary and notice period to [email protected] or contact (phone hidden)

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits

- Paid time off
- Provident Fund

Education:
- Master's (Preferred)

Work Location: In person

📌 HR Manager (Wakad)
🏢 ADYANT LIFESPORTS PRIVATE
📍 Wakad