Role & responsibilities:

1. Take complete responsibility for the day-to-day administration and smooth functioning of the

Goa office.

1. Support the initial setup and operationalization of the office, including furniture, equipment,

stationery, internet, utilities, housekeeping, security, and other administrative requirements.

1. Open and close the office as per scheduled working hours and ensure the premises are clean,

organized, and presentable.

1. Welcome and attend to visitors, clients, guests, and employees professionally and handle

incoming calls, messages, emails, and general enquiries.

1. Maintain office inventory and stationery, monitor stock levels, and arrange replenishment as

required.

1. Maintain office records, documentation, files, registers, and data, including inward and outward

registers.

1. Handle routine office work such as printing, scanning, photocopying, filing, data entry, and basic

correspondence.

1. Coordinate repairs, maintenance, housekeeping, internet, electrical, plumbing, furniture,

equipment, and other facility-related requirements as and when required.

1. Coordinate with vendors,



service providers, technicians, and other external parties for

office-related requirements.

1. Manage travel, accommodation, guest house bookings, and other arrangements for employees

and visitors, as required.

1. Coordinate with the Head Office and other departments for necessary administrative support and follow-up.
- Take timely initiative to address office requirements and ensure smooth and uninterrupted operations.
- Perform any other office-related duties assigned by the management from time to time.

Skills:

1. Knowledge of documentation management, office administration, inventory control, and asset record management.
- Positive communication and coordination skills.
- Strong organizational and record-management abilities.
- Proficiency in MS Office & Google sheets.
- Ability to multitask and manage priorities effectively.
- Willingness to travel locally for official work.
- High level of integrity, responsibility, and attention to detail.

📌 Front Office and Admin Executive (Panaji)
🏢 IFP Petro
📍 Panaji