Department: Fleet Administration

Working Hours: 9 Hours Working + 1 Hour Break

Shift Timing: Shift timings will be decided as per business requirements

Location: 67 Mohali, ITC 3, SAS Nagar, Ably Soft Building

Working Days: 5.5 Days

Probation: 3 Months

Job Summary

We are looking for a responsible and organized Fleet Administrator to support the day-to-day administration and coordination of fleet operations. The role involves maintaining accurate vehicle and driver records, coordinating with drivers and internal teams, monitoring documentation, and ensuring fleet-related activities are completed on time.

Key Responsibilities

- Maintain and update vehicle and driver records.
- Manage fleet-related documentation, including vehicle, driver, insurance, MOT, and compliance records.
- Track vehicle servicing, maintenance, inspections, and repairs.
- Monitor expiry dates of important documents and ensure timely renewals.
- Coordinate with drivers regarding vehicle-related requirements and documentation.
- Maintain accurate records of vehicle allocation, availability, and status.
- Assist with daily fleet planning and administrative activities.
- Record and update vehicle mileage, fuel information, and maintenance details.
- Coordinate with garages, service providers, and other relevant parties when required.




- Prepare regular fleet reports and update internal spreadsheets/systems.
- Ensure all fleet information is accurate and up to date.
- Escalate vehicle, driver, or documentation issues to the appropriate team.
- Follow company procedures and applicable fleet compliance requirements.
- Support the Fleet/Operations team with other administrative tasks as required.

Required Skills & Qualifications
- Good communication and interpersonal skills.
- Strong organizational and administrative skills.
- Good knowledge of MS Excel/Google Sheets and basic computer applications.
- Ability to maintain accurate records and handle multiple tasks.
- Positive attention to detail.
- Ability to work under pressure and meet deadlines.
- Previous experience in fleet administration, logistics, transportation, or operations will be an advantage.
- Good written and spoken English.

Employment Terms
- Probation Period: 3 Months
- Working Hours: 9 Hours Working + 1 Hour Break
- Total Shift Duration: 10 Hours including break
- Shift Timing: To be decided as per business requirements
- Cabs: Not Provided
- Increment: Yearly, subject to company policy and performance
- Holidays: As per company policy
- Location: 67 Mohali, ITC 3, SAS Nagar, Ably Soft Building

Pay: From ₹25,000.00 per month

Benefits

- Flexible schedule

Work Location: In person

📌 Fleet Administrator (Sahibzada Ajit Singh Nagar)
🏢 JPH IT Sol.
📍 Sahibzada Ajit Singh Nagar