· Job Summary

· The Export Documentation & Administration Executive will be responsible for managing export documentation, shipment coordination, logistics follow-up, customs support, and office administration activities. The role requires solid coordination with transporters, CHA/freight forwarders, regulatory authorities, and internal departments to ensure smooth export operations and administrative efficiency.

· Key Responsibilities

· Export Documentation & Commercial Operations

· Prepare Draft Purchase Orders (PO) and Proforma Invoices (PI).

· Complete and maintain export documentation in both soft and hard copy formats.

· Maintain a complete consignment and order documentation checklist to avoid operational gaps.

· Prepare and verify export-related documents including:

· Commercial Invoice

· Packing List

· Certificate of Origin (COO)

· Insurance Documents

· E-way Bill

· Shipper Labels

· Ensure accuracy and compliance of export documentation as per customer and country requirements.

· Shipment Coordination & Logistics

· Coordinate local transportation arrangements for dispatches.

· Follow up with transporters/drivers until cargo delivery at CHA warehouse.

· Obtain quotations from CHA and freight forwarders.

· Compare freight quotations and negotiate pricing with vendors.

· Finalize logistics partners and ensure timely shipment execution.





· Track shipments until delivery to consignee destination.

· Coordinate shipment schedules and dispatch planning.

· Customs & Regulatory Coordination

· Provide required documentation for ADC, NOC, and customs clearance processes.

· Coordinate with CHA and customs authorities for smooth clearance.

· Resolve customs-related operational issues and documentation discrepancies.

· Ensure timely customs clearance and shipment processing.

· Documentation & Record Management

· Maintain GST bills and records (soft and hard copies) for:

· Head Office (HR)

· Delhi

· Uttarakhand units

· Organize and maintain export files, invoices, transport records, and shipment documentation.

· Maintain inward and outward courier registers systematically.

· Office Administration

· Ensure availability of office supplies, groceries, and utility requirements.

· Maintain office infrastructure and facility management activities.

· Handle stationery inventory and vendor coordination.

· Support day-to-day administrative and operational activities.

· Required Qualifications

· Graduate in Commerce, Business Administration, Logistics, Pharmacy, or related field.

· Diploma/Certification in Export-Import Management or Logistics preferred.

Experience

Pay: ₹180,000.00 - ₹240,000.00 per year

Work Location: In person

📌 Export Operations & Administration (Noida)
🏢 MEDYUR PHARMACEUTICALS
📍 Noida