We Are Hiring

Executive Assistant to Managing Director – Group Coordination & Business Development

Location: Ahmedabad/Surat (Gujarat)

Employment: Full-Time

Travel Requirement: Extensive domestic and international travel

Reporting To: Managing Director

We are looking for a highly organised, proactive, trustworthy, and business-oriented professional to work directly with the Managing Director and support the monitoring, coordination, administration, travel, and business-development activities of all group companies.

Key Responsibilities

- Manage the Managing Director’s schedule, meetings, correspondence, appointments, and confidential assignments.
- Monitor the performance and activities of all group companies.
- Collect and consolidate daily, weekly, and monthly management reports.
- Track pending tasks, project milestones, sales targets, receivables, customer issues, and management decisions.
- Prepare presentations, business reports, meeting agendas, minutes, and action trackers.
- Coordinate with Indian and international customers, vendors, consultants, business partners, and internal departments.
- Follow up on enquiries, proposals, quotations, orders, payments, and business opportunities.
- Support group-level business development and identify new customers, markets, partnerships, and projects.
- Represent or accompany the Managing Director at customer meetings, exhibitions, conferences, factory visits, project locations, and business events.
- Support administration, HR coordination, vendor management, office management, and implementation of management instructions.




- Handle sensitive and confidential information with complete discretion.

Domestic and International Travel Responsibilities
- Travel frequently with the Managing Director or independently for business assignments across India and overseas.
- Be willing to travel at short notice and remain flexible regarding travel dates, duration, and working hours.
- Plan and manage complete travel itineraries, including flights, hotels, visas, local transportation, meetings, and customer visits.
- Coordinate with customers, business partners, embassies, travel agents, hotels, and overseas representatives.
- Prepare customer profiles, meeting schedules, presentations, travel documents, and country-specific briefing notes before each trip.
- Attend exhibitions, conferences, trade fairs, project sites, factories, customer offices, and international business meetings.
- Follow up on business discussions, proposals, commitments, and action points after each visit.
- Maintain travel expense records and coordinate travel settlements and reimbursements.
- Ensure timely completion of passport, visa, travel insurance, foreign exchange, invitation letters, and other travel documentation.
- Candidate must be comfortable with extended travel,



including multiple-city and international trips.

Candidate Profile
- Graduate or postgraduate in Business Administration, Commerce, Management, Marketing, Finance, Engineering, or a related field.
- Approximately 3–10 years of relevant experience.
- Experience working with a Managing Director, promoter, CEO, chairman, or senior management is preferred.
- Solid English and Hindi communication skills; Gujarati or any foreign language will be an advantage.
- Excellent knowledge of Excel, Word, PowerPoint, email communication, reporting, and presentations.
- Strong coordination, follow-up, analytical, administrative, and business-development skills.
- Must possess a valid passport.
- Must be willing to travel extensively within India and internationally.
- Must be available for urgent travel and flexible working hours.
- Candidates having previous international travel or export-business experience will be preferred.

Preferred Industry Experience Candidates with experience in manufacturing, renewable energy, metals, engineering, technology, infrastructure, import-export, international business, or diversified business groups will be preferred.

Key Personal Qualities

High integrity, confidentiality, loyalty, professionalism, ownership, maturity, discipline, responsiveness, adaptability, and the ability to work under pressure.

Interested candidates may send their CV to:

[email protected]

Email Subject: Application for Executive Assistant to Managing Director

Pay: ₹60,000.00 - ₹70,000.00 per month

Work Location: In person

📌 Executive Assistant to Managing Director (Ahmedabad)
🏢 ARIX CAPITAL
📍 Ahmedabad