Job Title: Executive Assistant

Experience: 2–5 Years

Location: Noida - 63

Employment Type: Full-time

Job Summary

We are looking for a highly organized and proactive Executive Assistant to provide comprehensive administrative and executive support to senior leadership. The role requires excellent communication, calendar management, coordination, confidentiality, and multitasking skills.

Key Responsibilities

- Manage the executive's calendar, appointments, meetings, and schedules .
- Coordinate internal and external meetings, including preparation of agendas and meeting materials.
- Manage emails, correspondence, calls, and follow-ups on behalf of the executive.
- Prepare presentations, reports, MIS, minutes of meetings, and other business documents.
- Coordinate travel arrangements , including flights, hotels, transportation, and itineraries.
- Maintain confidentiality of sensitive business and personal information.
- Track action items and ensure timely follow-up with stakeholders.
- Coordinate with internal departments, clients, vendors, and senior management.
- Organize conferences, events, leadership meetings, and business reviews.
- Maintain important records, documents, and executive files.
- Support senior management with data gathering, research, reporting, and presentations .
- Handle multiple priorities and urgent requests in a fast-paced setting.
- Assist with personal/professional administrative requirements of the executive, where applicable.

Must-Have Skills
- Excellent verbal and written communication skills.




- Strong calendar and time-management skills.
- Proficiency in MS Office – Word, Excel, PowerPoint, and Outlook .
- Strong organizational and multitasking abilities.
- Excellent follow-up and coordination skills.
- Ability to handle confidential information with discretion.
- Strong stakeholder-management skills.
- Professional personality and executive presence.
- Ability to work independently and manage competing priorities.

Good-to-Have Skills
- Experience supporting CXO/VP/Director-level executives .
- Experience with Microsoft Teams, Zoom, SharePoint, or similar collaboration tools .
- Strong PowerPoint presentation and Excel reporting skills.
- Experience in preparing MIS and management reports .
- Experience handling domestic/international travel arrangements.
- Knowledge of project coordination or PMO activities.

Screening Questions
1. How many years of experience do you have as an Executive Assistant , and which level of executives have you supported?
2. How do you manage a senior executive's calendar when multiple high-priority meetings conflict ?
3. What is your experience handling confidential information and sensitive communications ?
4. How do you manage travel arrangements and last-minute changes for senior management?
5. How proficient are you in MS Excel, PowerPoint, Word, and Outlook ? Please provide examples.
6. How do you track action items, meeting minutes, and follow-ups to ensure timely closure?
7. Describe a situation where you had to coordinate with multiple senior stakeholders under tight deadlines .

📌 Executive Assistant to Chief Executive Officer (Noida)
🏢 Innova ESI
📍 Noida