Role & responsibilities

1. MD Priorities, Time & Executive Office Management

1. Manage the Managing Directors calendar to ensure his time is focused on the highest-priority matters.
2. Act as the central point for all requests coming to the Managing Director.
3. Coordinate the MDs internal and external meetings, travel and logistics to ensure commitments are sequenced efficiently and his time is used effectively.

2. Strategic Decision Support & Follow-Through

1. Prepare concise written briefs ahead of important meetings, covering the purpose, background, key numbers, decision required, available options, pros and cons, and a clear recommendation.
2. Prepare structured background and decision notes on business matters.
3. Maintain a central record of decisions taken and commitments made by the Managing Director, including the responsible person, target date and status. Follow up until closure and escalate potential delays at an early stage.
4. Anticipate the MDs information and preparation needs and proactively provide relevant inputs rather than waiting for requests.

3. Management Performance & Review Cadence

1. Establish and run the Companys regular management review cadence
2. Own the agenda, pre-reading materials, minutes and action trackers for each management review.
3. Prepare relevant background information, performance summaries and decision notes to ensure discussions remain focused, analytical and outcome oriented.
4. Circulate clear action summaries following each review, setting out decisions taken, responsible persons and timelines to all relevant stakeholders.
5.



Monitor progress against strategic priorities between review meetings and provide regular updates on status, risks, delays and required interventions.

4. Investor, Stakeholder & External Affairs

1. Support preparation for meetings with investors, analysts, industry associations and the media through briefing notes, anticipated questions and consistency checks against the Company’s public disclosures.
2. Coordinate stakeholders briefings, interviews and industry engagements, including scheduling, background research, talking points, key messages and anticipated questions.

5. Executive Communication & Content

1. Draft and polish the Managing Director’s letters and emails to stakeholders to a high professional standard requiring minimal revision.
2. Prepare presentations, speeches, briefing notes and other executive communication materials for the MD’s review in a consistent Company format.
3. Communicate the Managing Director’s decisions, priorities and expectations clearly and consistently to relevant stakeholders.

6. Executive Office Effectiveness, Records & Confidentiality

1. Handle sensitive business information with the highest level of discretion and maintain accurate, accessible records of the MD’s office, including decisions, data, notes,



precedents and key correspondence.
2. Review recurring reports, processes and activities within the MD’s office and identify opportunities to simplify, standardize or automate them.
3. Develop and maintain standardized report formats, templates and review processes to improve consistency, efficiency and leadership effectiveness.

Preferred candidate profile Proactive & Forward-Thinking

Anticipates requirements and prepares relevant information and solutions in advance.

Integrity & Discretion

Handles confidential and sensitive information with the highest level of trust, integrity and confidentiality.

Sound Judgement

Evaluates situations objectively and provides clear, practical recommendations rather than simply presenting options.

Execution & Follow-Through

Drives actions to completion and follows up effectively with senior stakeholders through credibility and influence.

Analytical & Presentation Skills

Proficient in Excel and PowerPoint, with the ability to analyse information and present it clearly.

Problem-Solving Ability

Converts ambiguous or complex questions into clear, structured and well-supported answers independently.

Written & Communication Skills

Produces clear, concise written communication and high-quality, Board-ready presentations.

Composure Under Pressure

Remains calm, focused and professional in a fast-paced environment and handles pressure without transferring it to others.

Language Proficiency

Fluent in English and Hindi, with solid verbal and written communication skills.

📌 Executive Assistant and Business Analyst To MD at Shreedhar Spinners (Mumbai)
🏢 Shreedhar Spinners
📍 Mumbai