Job Title: Executive Assistant (EA) to CEO

About Promact Infotech:

Founded in 2003, Promact is a culturally unique software company prioritizing simplicity, transparency, and client-centricity. Committed to top-notch products, we take full ownership of each project and maintain open-door policies for healthy employer-employee relationships. Promoting a fair work culture with a problem-solving attitude, we emphasize quality through agile methodologies.

Our initiatives, including crash courses and hackathons, create a diverse talent pool, fostering self-sufficient and competitive employees. As a pioneering company in Vadodara, we persistently invent new tools, upgrading skills and envision sharing more success stories in the future.

Work Location: Vadodara

Work Mode: On-site

Years of Experience: 2-5 Years

Roles and Responsibilities:

- Manage day-to-day coordination and operational support for the CEO
- Handle professional and selective personal coordination tasks for the CEO
- Manage schedules, meetings, appointments, reminders, and follow-ups
- Coordinate communication between CEO and internal teams
- Ensure timely execution and closure of tasks assigned by the CEO
- Maintain trackers, dashboards, and status updates for operational activities
- Coordinate leave management, attendance tracking, and team availability records
- Draft professional emails, reminders, and internal communication
- Prepare MOMs (Minutes of Meeting) and follow up on action items
- Coordinate administrative activities, travel arrangements, and operational requirements




- Maintain confidentiality and professionalism while handling sensitive information
- Ensure smooth communication and coordination across departments
- Escalate delays, blockers, or operational concerns to the CEO when required

Skills: Technical Skills - Must Have

- Experience in coordination, executive support, administration, or operations management
- Experience handling schedules, follow-ups, and task tracking
- Proficiency in Google Workspace / Microsoft Office
- Experience maintaining reports, trackers, and documentation

Technical Skills - Should Have

- Experience supporting senior leadership or the founder's office
- Experience in meeting coordination and MOM preparation
- Familiarity with leave management and attendance coordination

Technical Skills - Good to Have

- Experience with project management or task management tools
- Exposure to operational reporting and dashboard management
- Experience handling travel coordination and vendor communication

Non-Technical Skills:

- Excellent communication and articulation skills
- Solid ownership and execution mindset
- High level of professionalism and confidentiality
- Strong organizational and multitasking ability
- Proactive follow-up and coordination skills
- Detail-oriented and disciplined work approach
- Calm and solution-oriented mindset under pressure

Qualifications:

- Bachelor's degree in any field (Business management Preferred)
- 2+ years of experience in Executive Assistant, Coordination, Administration, or Operations-related roles preferred

📌 EA To CEO (Vadodara)
🏢 Promact Infotech
📍 Vadodara