JOB VACANCY – DISPATCH EXECUTIVE

Position: Dispatch Executive

Department: Dispatch / Logistics

Employment Type: Full time

Location: Siliguri, West Bengal

Experience: 1–3 Years preferred

Qualification: Graduate / Diploma in Logistics, Supply Chain, Business Administration or a related field preferred.

About the Role

We are looking for a responsible, organised and detail-oriented Dispatch Executive to manage the day-to-day dispatch operations of the organisation.

The candidate will be responsible for ensuring that finished goods are properly packed, documented, verified, loaded and dispatched to customers, dealers, distributors or other designated destinations within the scheduled time.

Key Responsibilities

- Manage the complete day-to-day dispatch process of finished goods.
- Coordinate with the Production, Stores, Packing, Sales, Accounts and Logistics departments for timely dispatch.
- Prepare and verify dispatch documents, including invoices, delivery challans, packing lists and other required documents.
- Verify the quantity, product description, model, specifications and packing condition before dispatch.
- Ensure that only authorised and properly documented materials are dispatched from the factory.
- Coordinate with the Logistics/Transport team for arranging vehicles as per dispatch requirements.
- Prepare vehicle loading plans based on the quantity and type of goods.
- Supervise and coordinate loading of finished goods into vehicles.
- Ensure proper stacking, handling and securing of goods during loading to minimise damage.
- Maintain daily dispatch registers and computerised records.
- Maintain records of customer/dealer-wise dispatches.




- Track dispatch status and coordinate with transporters regarding vehicle movement and delivery.
- Obtain and maintain proof of delivery (POD) and other delivery-related documents.
- Coordinate with Accounts regarding invoices, freight documents and other financial documentation related to dispatch.
- Ensure that e-way bills and other applicable transportation documents are available and valid before vehicle movement.
- Verify vehicle number, driver details and transporter details before loading.
- Ensure proper documentation of shortages, damages, returns or discrepancies, if any.
- Coordinate with Stores for proper issue and handover of finished goods for dispatch.
- Maintain records of returned, rejected and replacement materials.
- Follow company procedures relating to finished goods movement and dispatch.
- Ensure proper filing and safe custody of dispatch documents.
- Prepare daily/weekly dispatch reports for management.
- Monitor pending dispatches and follow up with concerned departments.
- Identify and report dispatch-related discrepancies, delays or damages to the concerned authority.
- Maintain discipline, safety and proper housekeeping in the dispatch/loading area.
- Ensure that no finished goods leave the premises without proper authorisation.
- Perform other dispatch and administrative duties assigned by management.

Candidate Profile The ideal candidate should have:
- Good knowledge of dispatch,



warehouse and logistics operations.
- Strong coordination and communication skills.
- Good knowledge of documentation and record keeping.
- Basic to good knowledge of MS Excel, MS Word and email communication.
- Ability to verify quantities and maintain accurate dispatch records.
- Good follow-up and problem-solving skills.
- Ability to coordinate with drivers, transporters, stores personnel and internal departments.
- Ability to work under pressure and meet dispatch deadlines.
- Good organisational skills and attention to detail.
- A responsible, disciplined and professional attitude.

Preferred Experience Candidates having experience in manufacturing companies, factories, electrical/electronics products, consumer goods, warehouse operations, dispatch, logistics or distribution will be preferred.

Experience in handling finished goods dispatch, transporter coordination, invoices, e-way bills and delivery documentation will be an added advantage.

Salary & Benefits

Salary: As per company norms and based on the candidate's qualification and experience.

Additional benefits will be provided as per applicable company policies and eligibility.

How to Apply

Interested candidates may send their updated resume through either of the following:

Email: [email protected]

WhatsApp: (phone hidden)

Candidates are requested to mention "Application for Dispatch Executive" in the email subject line or WhatsApp message.

Join us and become a part of our growing organisation and contribute to maintaining an efficient and reliable dispatch operation.

Pay: ₹10,000.00 - ₹20,000.00 per month

Work Location: In person

📌 Dispatch Executive (Siliguri)
🏢 GCA, Bardhman-Asansol
📍 Siliguri